Title
Project Agreement - IDOT -Harlem Avenue Traffic Control Signal Modernization - Agreement
History
The Illinois Department of Transportation (IDOT) has advised the Village that new traffic control signals at the Harlem Avenue and Wheeler Drive, and Harlem Avenue and 157th Street intersections will be installed in 2012.
The Village has a master signal Agreement with IDOT for all signals that are the joint responsibility of both Agencies covering maintenance and operations. IDOT has advised that the signals at these two intersections have reached the end of their service life, requiring replacement. Due to new standards being implemented since these signals were originally installed, both locations will be upgraded to include among other things, Pedestrian Countdown signal heads. At both intersections, the Village has responsibility for two legs, or 50% of costs associated with the signals.
IDOT has secured Federal Funds for this work that will pay ninety percent (90%) of the costs, with IDOT and the Village sharing equally the remaining ten percent (10%). The Village’s share is estimated at $28,875 including costs for construction management.
The traffic control signals at both intersections also currently have Emergency Vehicle Pre-emption (EVP) equipment that has permitted to be installed at the request of the Orland Fire Protection District (OFPD). IDOT requires that the Municipality coordinate EVP equipment added as a part of these projects, and that IDOT will bill Municipality for the EVP equipment at the end of the project. OFPD has confirmed the desire that the new traffic signals include EVP and has provided written commitment to fully reimburse the Village for all EVP costs, estimated at $11,896.75 (letter attached).
IDOT requires that the Project Agreement attached with this item be executed prior to award of the project. Staff has reviewed the plans, costs and Agreement for the proposed work and finds all acceptable as presented. By coordinating this project through this cooperative agreement, the Village is able to realize substantial savings.
Financial Impact
$45,525 for this work was included in the approved 2012 Capital Budget.
Recommended Action/Motion
I move to approve authorizing the Mayor (Village President) sign an Intergovernmental Agreement with the Illinois Department of Transportation for the modernization of traffic control signals at the intersections of Harlem Avenue and Wheeler Drive, and Harlem Avenue and 157th Street, including Orland Fire Protection District EVP equipment at both locations;
And
Approve authorizing reimbursement to the State of Illinois for Village and Fire District costs as outlined in Exhibit A of the Agreement in an amount not to exceed $45,525;
And
Approve billing the Orland Fire Protection District to provide full Village reimbursement for all costs related to the installation of the Orland Fire Protection District EVP equipment.