Title
Turf Fertilization and Weed Control - ITB 23-054
History
On December 4, 2023, the Village issued Invitation to Bid (ITB) 23-054 “Turf Fertilization and Weed Control” requesting bids for application of fertilizer and weed control in designated turf areas within the Village of Orland Park.
During the three (3) weeks that the bid was open for review, twenty-two (22) firms downloaded either partial or complete bid packages. ITB 23-054 was opened on January 5, 2024, at which point three (3) firms submitted bids. All qualifying bid packages and an audit of the bid submittals are attached for reference. A summary of the bid prices is provided below:
Integrity Landscaping Inc.
Year 1 (2024): $207,845.05
Year 2 (2025): $207,845.05
Year 3 (2026): $207,845.05
Total Base Bid Price: $623,535.15
Year 4 (2027): $212,001.95
Year 5 (2028): $216,241.83
Total Option Bid Price: $428,243.78
Forever Green Lawn Care
Year 1 (2024): $232,849.41
Year 2 (2025): $232,849.41
Year 3 (2026): $232,849.41
Total Base Bid Price: $698,548.23
Year 4 (2027): $237,506.40
Year 5 (2028): $242,256.53
Total Option Bid Price: $478,762.93
Trugreen Commercial
Year 1 (2024): $391,647.86
Year 2 (2025): $391,647.86
Year 3 (2026): $391,647.86
Total Base Bid Price: $1,174,943.58
Year 4 (2027): $403,397.30
Year 5 (2028): $408,480.10
Total Option Bid Price: $811,877.40
Public Works staff called the references listed on Integrity Landscaping Inc.’s bid submission, all of whom had positive reviews of the company’s services. Additionally, staff from Integrity Landscaping Inc. previously worked with the Village’s former Turf Fertilization and Weed Control contractor (Eternally Green Lawn Care) and are very familiar with Village properties. As such, staff recommends awarding ITB 23-054 to Integrity Landscaping Inc. for 2024 through 2026 with the Village’s option to extend their contract for an additional two (2) years (2027-2028).
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night.
Financial Impact
Funding for Turf Fertilization and Weed Control is part of the Village’s annual budget process. In FY2024, as the actual total was unknown at the time of budgeting, a total of $204,822.30 was budgeted in accounts 1008010-443500 and 2008010-443500. The $3,022.75 difference between the FY2024 budgeted amount and the actual 2024 contract amount will be covered by available funds in 1008010-443500.
Recommended Action/Motion
I move to recommend to the Village Board to approve awarding ITB 23-054 Turf Fertilization and Weed Control to Integrity Landscaping Inc. for 2024 - 2026 with the Village’s option to extend the contract for an additional two (2) years for an amount not to exceed the annual Board approved budgeted amounts.