Title/Name/Summary
2024 Building Automation System Services
History
The Public Works Department uses a Building Automation System (BAS) to connect and control Village heating, ventilating, and air conditioning systems (HVAC). Via the Village’s BAS, which is a Distech system, Public Works monitors the status of nine (9) buildings including Village Hall, Civic Center, FLC, Rec Admin, SportsPlex, Police Department, 143rd St Metra, Public Works and the Main Pump Station.
The Village’s annual service contract with Automatic Building Controls, LLC (ABC) for the maintenance of the Village’s BAS expires at the end of February 2024. ABC has been the Village’s BAS service contractor for approximately 20 years and is an authorized Distech vendor. ABC has provided the Village with quality service since that time. Accordingly, a proposal for the 2024 Building Automation System Preferred Service Plan (PSP) was provided to the Village by ABC.
A new requirement associated with BAS maintenance is the need for an annual Software Maintenance Agreement (SMA). An SMA is designed to assure access to the latest Niagara Framework technology and cybersecurity patches. As such, ABC also provided the Village with an SMA proposal for the seven (7) JACE controllers at the 143rd St Metra Station, Police Station, Public Works, Main Pump Station, Rec Admin, Sportsplex, and Village Hall. It should be noted that an SMA was not known at the time of FY2024 budgeting but will be included in subsequent budgets, as it is an annual requirement to keep software updated.
A summary of the proposed 2024 Building Automation System Services costs from ABC is provided below:
2024 Building Automation System Preferred Service Plan (PSP): $26,724.00
2024 Software Maintenance Agreement (SMA): $8,882.00
Total 2024 Building Automation System Services: $35,606.00
Staff has a high level of trust in ABC and feels the service they provide to the Village is invaluable in maintaining efficient facility operations. In FY2023, the service plan was $25,573.00 for seven (7) buildings. As such, staff recommends approving the proposals from Automatic Building Controls, LLC. for 2024 Building Automation System Services for an amount not to exceed $35,606.00.
Financial Impact
Funding for this project was budgeted for in 1008010-443610.
Recommended Action/Motion
I move to waive the bidding requirements and approve the Sole Source Request and associated proposals for 2024 Building Automation System Services to Automatic Building Controls, LLC, Inc. of Rolling Meadows, IL in the amount of $35,606.00;
Recommended Action/Motion
AND
To authorize the Village Manager to execute all related contracts subject to Village Attorney review.