Title/Name/Summary
Playground Renovations - Purchase and Installation
History
The FY2020 Parks and Grounds Department budget includes funding for playground renovations. Based on data outlined in the 2019 Orland Park Playground Assessment, seven (7) playgrounds (Bill Young, Cameno Real, Discovery, Pulte, Village Square, Wedgewood Estates and Spring Creek) were selected for selected renovation. These playgrounds were selected based on below average overall assessment scores and geographical location. A map of the location of these parks is attached as an exhibit.
A co-op proposal from Landscape Structures Inc. for the renovation of the aforementioned playgrounds is attached for review. The proposal, which provides an overview of the cost of improvements as well as a 3D rendering of each site, was facilitated by Landscape Structures’ local vendor, NuToys Leisure Products. The scope of the proposal includes: new playground equipment, professional playground installation, safety surfacing (mulch) removal and replacement, edge restraint (boarder) removal and replacement and the installation of ADA accessible access ramps per Village specifications. The proposal includes an 8% discount on playground equipment based on the co-op pricing offered via HGAC Buy Co-Op Contract PR11-18. The co-op discount is typically 6%, but because of the volume of equipment purchased the Village will receive a better discount. The proposed site work is based on Prevailing Wage rates.
For comparison purposes, the most recent complete renovation of a single Village playground (Brentwood Park) cost a total of $284,467.60. The proposed selected renovation of seven (7) playgrounds, while not as comprehensive in scope as Brentwood Park, would provide contemporary features to aging playgrounds, bring each playground into compliance with current ADA requirements and enhance the aesthetics, safety and overall condition of each site for $397,455.45.
To complete the proposed renovations, the Village would utilize Landscape Structures, Inc. as the General Contractor to ensure the playground equipment, safety surfacing, and concrete work is installed correctly by Landscape Structures, Inc. certified local contractors. The Village would work closely with Landscape Structures’ regional vendor, NuToys Leisure Products, on a day-to-day basis during the duration of the project.
Landscape Structures Inc. has recently used this type of co-op pricing / installation services contract with the City of Lake Forest, Arlington Heights School District, Buffalo Grove Park District, Algonquin School District #300, Niles Park District, West Aurora School District, Peoria Park District, and Naperville School District 203.
The Parks and Grounds Department currently employs two (2) Certified Playground Safety Inspectors (CPSI). Upon completion of each playground, Village CPSIs would inspect all work to ensure compliance with manufacturer requirements and national playground standards. Once approved by the Parks and Grounds Department, the playground would be opened to the public for all to enjoy.
Financial Impact
Funds for playground renovation were budgeted in FY2020 are available in the Parks & Grounds account 283-4003-443250.
The total proposed cost for equipment and installation is $378,529.00. A 5% contingency of $18,926.45 is requested to address change orders made necessary by circumstances not reasonably foreseeable at the time the contract was signed. As such, the total requested is for an amount not to exceed $397,455.45.
Recommended Action/Motion
I move to approve the proposal titled "Orland Park Playground Renovations 2020" dated April 10, 2020, for the purchase and installation of playground equipment and associated site work to Landscape Structures Inc. for an amount not to exceed $397,455.45 ($378,529.00 plus $18,926.45 contingency).