Title
Christopher B. Burke Engineering, LTD Change Order #1 and Contract Amendment A
History
On October 7, 2024, the Village Board approved awarding a contract (Legistar #2024-0736) to Christopher B. Burke Engineering, LTD (CBBEL) to develop and provide construction and engineering documents to retain a general contractor for the projects at a cost not to exceed $238,490.
This includes tasks 1 - 12 in the attached Work Effort and Free Structure, dated October 4, 2024.
The Village was awarded a $600,000 Open Space Lands Acquisition Development (OSLAD) grant in support of this redevelopment.
Village and CBBEL staff have collectively worked to develop a redevelopment plan.
On April 21, 2025, the Village Board approved the final design and park elements for the redevelopment of Doogan Park. This includes ten (10) lighted pickleball courts, adding lighting to the existing tennis courts, a restroom building with shaded gathering area, the redevelopment of the soccer field and baseball field, a playground, half basketball court, a looped trail, improvements/expansion of the north and south parking lots, landscape improvements, detention basin and all amenities in support of the redevelopment.
The final plan includes the removal of the bocce ball courts and sledding hill, the addition of a detention basin and adding light for the two existing tennis courts. The removal of the bocce ball courts and sledding hill are pending approval by the State related to the OSLAD grant.
In the course of design work, CBBEL performed work above the scope of the proposal that was necessary to develop the project in a manner that meets all code and regulatory requirements. These costs are detailed in the attached proposal Supplement #1 submitted by CBBEL and include tasks A, B, C and D
A. Design and engineering for the parking lot lighting
B. Stormwater Analysis
C. Detailed design for drainage improvements for the watershed
D. Design alternative cost estimates and coordination
Included in this proposal is Task E for additional optional design and engineering work based on the project’s geotechnical report. The report indicates unsuitable soil under the proposed pickleball courts, parking lots and restroom/shelter building.
Estimated costs if geotechnical remediations are undertaken include $211,000 for pickleball court underdrains, $25,000 for an increased depth of stone in new areas of the parking lots and $55,000 for 8’ deep footings for the restroom building. These remediations are optional and can be bid as alternates in the final plans. If these remediations are not undertaken, the parking lot and pickleball courts would require maintenance similar to what the Village currently performs for parking lots and athletic courts. The restroom building could be impacted by settling. Additional geotechnical studies would need to be undertaken to specifically identify the impact to the restroom building.
Staff seeks approval to execute contract Amendment A and Change Order #1 for tasks A, B, C D and E in the proposed supplemental document increasing the contract total by $44,300 to a new not to exceed amount of $282,790.
Financial Impact
A budget amendment of $44,300 is required to fund this request.
Recommended Action/Motion
I move to approve and authorize the execution of Change Order #1 and Contract Addendum A to the original contract dated October 7, 2024, with Christopher B. Burke Engineering, LTD. of Rosemont, IL for design and engineering work for Doogan Park parking lot lighting, stormwater analysis (watershed), detailed design (drainage improvements for watershed) and shelter/restroom design to increase the total not to exceed contract amount by $44,300 to $282,790 as outlined in the Proposal dated May 13, 2025;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.