Title/Name/Summary
2021 ICON Pavilion Purchase
History
The FY2021 Public Works Department budget includes funding for the purchase and installation of park pavilions. Pavilions provide a place in the shade for residents to congregate, watch their children play or enjoy lunch. Park pavilions are typically located in close proximity to a playground. The Village currently has forty-five (45) pavilions located throughout the Parks system.
A total of five (5) pavilions are proposed for installation in 2021. Outdated pavilions at Heritage, Spring Creek, Colonial and Cachey Parks will be replaced. Sunny Pine Park, which does not currently have a pavilion, will also receive a new pavilion.
The proposed pavilions would be purchased via the GoodBuy Purchasing Cooperative, which provides a 10% discount on pavilion costs. Details regarding each pavilion have been provided below.
Sunny Pine, Heritage, Spring Creek and Colonial Park Pavilions:
The pavilions planned for Sunny Pine, Heritage, Spring Creek and Colonial Parks are standard 20’ x 20’ shelters, which is the same model of pavilion that has been installed in recent years at numerous parks (Discovery, Village Square, Parkview, Wlodarski, Laurel Hills, Brentwood and Centennial Parks for example). The pavilions are square in shape, with a pre-cut multi-rib metal roof over steel frame. For uniformity with prior installations, the frame color will be beige and the roof will be green. Each pavilion will have a concrete foundation on which picnic tables will be placed.
Cachey Park Pavilion:
The pavilion planned for Cachey Park will be slightly different than those previously described. This pavilion will utilize the posts/beams that were incorrectly sized by ICON for the Sterling Ridge Park project in 2020. These post/beams are currently located at Public Works. A new, multi-rib metal roof will be fabricated by ICON to match the framework that was incorrectly fabricated for Sterling Ridge Park at no cost. Due to the fact that ICON made a fabrication error when making the Sterling Ridge Park pavilion in 2020, Cachey Park will receive a higher quality, custom pavilion for the price of a standard pavilion. The new roof panels for the pavilion will be provided free of charge. For uniformity with prior installations, the frame color will be beige and the roof will be green. The pavilion will also have a concrete foundation with picnic tables.
Public Notification of Proposed Improvements:
To notify residents of the proposed park improvements, letters were sent to the 1,411 residents who live within 500 feet of the parks where improvements were proposed. Letters included general information about the proposed improvements, a link to the website where more detailed information was available and an invitation to the May 4, 2021 Recreation Advisory Board (RAB) meeting. Additionally, signs were place at each park to notify residents of upcoming park improvements and to direct them to the Village’s Park Improvement webpage.
At the RAB meeting on May 4, 2021, Public Works Staff presented all proposed playground, pavilion and stormwater improvement projects to the public and RAB member. Feedback regarding each improvement was requested from those residents in attendance. The proposed pavilions were recommended by the Recreation Advisory Board.
Proposal:
A co-op proposal for the pavilions described above was provided by Parkreation Inc, of Prospect Heights, IL, who is the local vendor for ICON Shelters. Pricing of the pavilions is based according to Good Buy Contract # 21-22-9B0000 Addendum # 2. The proposal cost includes stamped engineering drawings and delivery costs. The total proposal cost is $68,856.00. Once delivered, staff from the Natural Resources and Facilities Division of the Public Works Department will complete the necessary site work and install the pavilions.
As such, staff recommends awarding the purchase and delivery of park pavilions as described above to Parkreation Inc, of Prospect Heights, IL via the Good Buy contract # 21-22-9B0000 Addendum # 2.
Financial Impact
Funds for park pavilions were budgeted for in FY2021 and are available in Public Works account 010-1700-470100.
Recommended Action/Motion
I move to approve to use Good Buy contract # 21-22-9B0000 Addendum # 2;
And,
Approve the proposal submitted by Parkreation Inc, of Prospect Heights, IL via Good Buy contract # 21-22-9B0000 Addendum # 2 for the purchase and delivery of ICON park pavilions for an amount not to exceed $66,856.00;
And,
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.