Title
2010 Road Program - Fountain Hills Completion
History
Recently, the Village received funds pursuant to a notice to fully draw upon a Letter of Credit posted by Developer Bryan Nooner for work remaining to fully complete and correct public improvements associated with the Fountain Hills Development project.
Roadway and other work totaling approximately $62,430 is required to correct and finalize pavement surfaces and other public improvement issues remaining within the partially completed development.
The Developer’s paving contractor, Gallagher Asphalt, had previously agreed to undertake this project, correcting their deficiencies at their own cost and completing the remaining work using proceeds to the limit of the funds received via the Letter of Credit. Subsequently however, Gallagher respectfully declined to provide a proposal for the Village’s consideration leading Staff to this current request.
In an effort to fully complete this work before winter suspends pavement work, Staff requested and has received a proposal from the Village‘s 2010 Road Program contractor - Crowley-Sheppard Asphalt, Inc. (Crowley). On September 28, 2010, Crowley submitted an estimate of $37,500 for the work outlined by Staff.
It is Staff’s desire and recommendation to award this additional work to Crowley so the project can be completed yet this fall.
It is Staff’s recommendation that the current contract with Crowley-Sheppard be revised by $37,500 from the current not-to-exceed limit of $2,406,800 to a new not-to-exceed limit of $2,444,300 for work associated with the completion of public improvements remaining unacceptable or incomplete within the Fountain Hills Development as identified by the “Engineer's Probable Cost of Completion” dated September 27, 2010.
On October 4, 2010, this item was reviewed and approved by the Public Works and Engineering Committee and referred to the Board for approval.
INFORMATION PREVIOUSLY PROVIDED AS PART OF THE OCTOBER 4, 2010, PUBLIC WORKS AND ENGINEERING COMMITTEE PACKET.
Financial Impact
Funds for this project are available from Liability Account 010-0000-229.50-00.
Recommended Action/Motion
I move to approve authorizing an increase of $37,500 to the not-to-exceed value of the current contract with Crowley-Sheppard Asphalt, Inc. of Chicago Ridge, Illinois, from $2,406,800 to $2,444,300 for work associated with unacceptable or incomplete public improvements within the Fountain Hills Development. Work remaining to fully complete the public improvements within the Fountain Hills Development will be limited to the full value of the funds received by the Village pursuant to a demand upon the Letter of Credit posted by the Developer. Funds in excess of what has been received by the Village, upon satisfactory completion of the remaining public improvements, shall be returned to the funder as required by Law.
And
Approve authorizing the Village Manager to execute a change increasing the value of a contract with Crowley-Sheppard Asphalt, Inc. of Chicago Ridge, Illinois, by $37,500 from $2,406,800 to $2,444,300 with the funds for this change being drawn upon Liability Account 010-0000-229.50-00;
And
Approve that the Village Manager direct that all funds in excess of that required for the completion of the public improvements described in the “Engineer’s Probable Cost of Completion” following receipt and payment of all invoices for the required work associated with the completion of the public improvements in the Fountain Hills Development be returned to the funder of the Demand for a draw upon the Letter of Credit for the Fountain Hills Development, Mr. Bryan Nooner.