Title
Holiday Lighting for 2015-2016 Season
History
Bright Ideas has provided the installation, maintenance, takedown and storage of all village-owned holiday displays at the Village Hall, along Ravinia Avenue and at Centennial Park since 2001. Bright Ideas staff members are also on-site for the Mayors Annual Tree Lighting Ceremony to work with Village staff to make sure all displays are turned on and in working order. The services that Bright Ideas provides are only for village-owned holiday displays, and include all of the ground displays that are located in Centennial Park and along Ravinia Avenue. The street pole holiday banners and decorations, such as fantasy trees and toy soldiers with pole trim garland were installed by Bright Ideas in 2014-2015.
The Village also owns 95 lit snowflakes which are typically installed on LaGrange Road, 94th Avenue, 151st St and around the Downtown area. Unlit pole decorations (toy soldiers and fantasy trees with pole trim garland and holiday banners) are usually installed in locations including: Old Orland, 159th Street, 151st Street, 94th Avenue, and Ravinia Avenue; and the holiday banners are installed on the north side of 159th Street.
If the Village wishes to purchase new decorations and obtain storage space; the expenses would need to be planned for in the budget process. In anticipation of a new bid, staff is continuing to research options for the replacement of outdated decorations, installation, maintenance, storage, and removal services for the decorations the Village owns. This project should correspond with the completion of the majority of the construction along LaGrange Road along with several other projects that are underway in the downtown area.
Staff has been unable to identify any other local companies that will maintain products not originally sold by them. Therefore, this year, Bright Ideas agreed to perform these services at the same cost as last year. Since no vendors are willing to offer these needed services and reuse of the existing decor for the 2015 to 2016 holiday season, staff recommends waiving the bid process and extending the existing agreement with Bright Ideas.
On September 21, 2015 this item was reviewed by the Parks & Recreation Committee, recommended for approval, and referred to the Village Board of Trustrees for consideration.
Financial Impact
Funds will come from 010-9450-460290
Recommended Action/Motion
I move to approve waiving the bid process;
And
To approve the extension to Bright Ideas' contract at a cost not to exceed $11,500 for each of the 2015 - 2016 seasons.