Title/Name/Summary
Elevated Tank # 1 - Additional Design Engineering and Oversight Fees
History
On January 17, 2022, the Village Board approved Christopher B. Burke Engineering, Ltd (CBBEL), as the design and oversight engineer for the rehabilitation of Elevated Tanks #8 and #10. Era-Valdivia was awarded the contract for the rehabilitation project, and work began on Tank #10 in 2023. While Tank #8 was supposed to be completed that summer as well, Era-Valdivia was unable to fulfill the contract. Tank #8 was descoped from Era-Valdivia’s contract, and Public Works chose to combine Tank #8 with the project scope of Tank #1.
CBBEL subsequently provided a supplement for planning and design engineering for combining Tanks #8 and #1 as one project, which also included Tower Logo Modeling and Rendering Preparation, Photometric Calculations and Electrical Design for Lighting and Security Camera Design, and Chlorine Analyzer Installation Design. However, the supplement did not include additional fees for Construction Observation.
Jetco Ltd, who was awarded the contract for the rehabilitation of Elevated Tanks #8 and #1, began construction on Tank #8 in the early spring of 2024, and was completed that summer. Construction on Tank #1 began in the summer of 2024, with the expectation that it would only last a single construction season and be completed by December of 2024. Unfortunately, a number of complications significantly impacted the construction timeline and ability for Jetco to complete the project on schedule. The primary issues are outlined below:
- Weather: Construction was delayed due to issues with the weather, both from rainfall and ambient temperatures below 55 degrees, which impacted the ability for coating systems to be applied.
- Lead Times: Material lead times for certain piping, valves, paint products, and steel materials for the new base bell ceiling impacted delivery and the contractor’s installation.
- Cellular Antennae: Coordination with the cellular companies for the removal and reinstallation of their equipment caused delays to the contractor and their ability to complete the construction.
- Emergency Services: The removal and reinstallation of the Village’s emergency services antennae for the Police and Fire Departments required significant time and coordination. Before starting any work, this project was required to wait for a separate Emergency Services Communications Contractor to remove their equipment and reinstall it at both towers. This work and coordination out of our control, was not included in our scope of work, and was all supposed to be completed prior to the contract work for Towers 1 and 8 beginning.
The added cost for additional oversight hours through the end of the project is $28,607.94. After negotiating with Christopher Burke using the Village’s master service agreement, Public Works staff feels this is a fair and reasonable amount for the extra oversight hours worked by Christopher Burke.
Public Works is requesting approval from the Village Board to approve the accounting from CBBEL in the amount of $28,607.94 to cover the above-mentioned additional construction oversight fees. This is being done as a separate agreement for the additional completed work rather than a change order because the original agreement expired while final figures were being negotiated.
Financial Impact
Funds for this project are available in the FY2025 Capital budget Utility Water Fund Budget account number 5008150-432500.
Recommended Action/Motion
I move to authorize the approval and execution of a Service Agreement between the Village of Orland Park and Christopher B. Burke Engineering, Ltd. for supplemental oversight and engineering services for Elevated Tank #1 for a cost not to exceed $28,607.94;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.