Title
2024 Winter RIP Tree Maintenance Project
History
RFQ 21-007 “Tree Services 2021-2023” was issued by the Public Works Department on January 25, 2021, to establish a list of qualified contractors from which to solicit proposals for various Village tree-related projects, including tree installation, removal, trimming, stump removal, and emergency storm services. On March 1, 2021, six (6) tree contractors were approved by the Village Board, and master agreements were established with each company. All MSAs were renewed in 2023, and expire on December 31, 2025.
On November 8, 2024, contractors were issued a “2024 Winter RIP Tree Maintenance Project List”. This list detailed the quantity and location within Village parkways where five hundred and fifteen (515) trees are in need of trimming or removal prior to the 2025 Road Improvement Project (RIP) begins. The planting maintenance list was compiled by the Village Forester in conjunction with the Streets Department.
By the close of the proposal period on November 22, 2024, four (4) contractors had submitted proposals. All proposals are attached for reference. A summary of the proposal prices is provided below:
Winkler Tree and Lawn Care: $47,875.00
Smitty’s Tree Service: $52,510.00
Homer Tree Care: $ 58,940.00
Davey Tree Expert Company: $ 67,115.00
Based on proposal pricing, staff recommends accepting the proposal from Winkler Tree and Lawn Care for $47,875.00 plus a 10% ($4,787.50) contingency for a total project cost of $52,662.50. Contingency is requested to address change orders made necessary by circumstances not reasonably foreseeable at the time of Board approval.
Financial Impact
Funding for tree maintenance is available in Public Works account 1008010-443500.
Recommended Action/Motion
I move to approve and authorize the execution of a Contractor Agreement between the Village of Orland Park and Winkler Tree and Lawn Care as the lowest cost qualified responsive proposal for 2024 Winter RIP Tree Maintenance Project for a cost of $47,875.00 plus a 10% contingency of $4,787.50 for a total not-to-exceed cost of $52,662.50;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review;
AND
Authorize the Village Manager to approve change orders not to exceed the contingency amount.