Title/Name/Summary
Macy’s LED Lighting Upgrade - Appearance Improvement Grant
History
QUICKFACTS
Project
Macy’s LED Lighting Upgrade - 2018-0772
Petitioner
Nadia Seniuta, General Manager of Orland Square Mall
Purpose
The Petitioner requests an Appearance Improvement Grant in the amount of $21,128.82 for funding assistance to upgrade existing parking lot lighting on two (2) existing poles in the Macy’s parking lots to LED luminaires with wireless control nodes on the existing fixture heads.
Requested Actions: Appearance Improvement Grant
Project Attributes
Address: 1 Orland Square Drive
P.I.N: 27-10-300-009-0000
Parcel Size: 695,457 sf (15.97 acres)
Building Square Footage: 197,529 sf
Comprehensive Plan Planning District: Regional Core Planning District
Comprehensive Land Designation: Regional Mixed Use
Existing Zoning: COR Mixed-Use District
Existing Land Use: Retail
Surrounding Land Uses:
North: COR Mixed-Use District (Offices), VCD Village Center District (Institutional)
South: COR Mixed-Use District (Restaurants, Retail)
East: COR Mixed-Use District (Restaurants, Retail)
West: COR Mixed-Use District (Restaurants, Offices)
ATTACHMENTS
1) Application and Supplementary Documents
2) Bids
3) Staff Report for Macy’s LED Lighting Upgrade Appearance Review 2018-0774
OVERVIEW AND BACKGROUND
An Appearance Review was administratively approved for this project on November 14, 2018. The Appearance Review report and exhibits are included with this report for reference.
The Village’s Appearance Improvement Grant provides funding for eligible projects that are visible from a public right-of-way. The Petitioner is applying for an Appearance Improvement Grant of $21,128.82, which represents 50% of the total project cost of $42,257.63 for the proposed lighting upgrades for the two (2) light poles on the Macy’s property.
PROJECT DESCRIPTION & CONTEXT
Per the requirements of the Appearance Improvement Grant, the proposed improvements meet the guidelines for eligible projects because it is a commercial property and the light poles are seen from the public right-of-way.
The Petitioner provided two (2) bids for the retrofitting and installation work and one (1) bid for the new LED luminaires and nodes. Each bid is described below and attached.
Retrofitting/Installation Work
Kavanaugh Electric ($8,950.00)
Scope: Supply and install all materials, labor, and equipment. Work done during regular time hours. Supply 140’ boom. Install owner-provided LED heads on two 120’ poles on Macy’s property.
Sievert Electric ($11,638.00)
Scope: Provide manlift. Change out existing heads to LED heads on two 120’ light poles. Install new nodes. Provide disposal of existing heads. Work during normal hours. Assuming reusing existing wiring. New LED heads and nodes furnished by others.
LED Luminaires and Nodes
Facility Solutions Group ($33,307.63)
Scope: Provide 20 GE Evolve LED Roadway Lighting High Mast Luminaires (GE-ERHM-01-H-60-F1-7) and 20 GE LightGrid Nodes (ELWN5A5UG5).
Per the Petitioner, the mall owner, Simon Property Group, held a corporate bid process and all Simon properties nationwide are required to use Facility Solutions Group. An alternate bid was not provided for the LED luminaires and nodes.
Village permit fees are waived for this project as per the stipulations of the Appearance Improvement Grant.
Bid Selection
The Appearance Improvement Grant notes that the best or lowest bid is selected to fund the project. In this case, Kavanaugh Electric is the lowest bid for the retrofitting and installation portion of the project. It appears that the scope of work is very similar between the two bidders, thus the selected bid for this part of the project is Kavanaugh Electric.
Facility Solutions Group provided the only bid for the LED luminaires and nodes and Simon is not allowed to use other contractors for this type of product.
Bid Conclusion
Kavanaugh Electric’s $8,950 bid and Facility Solution Group’s $33,307.63 bid total a project cost of $42,257.63. The Appearance Improvement Grant allows a 50% match up to $50,000, so the requested funding for the Macy’s LED Lighting Upgrade project is $21,128.82.
FINANCIAL IMPACT
The financial impact to the Village of Orland Park will be $21,128.82 from the following account number:
010-0000-484930
Additionally, the project will benefit from the program’s permit fee waiver.
This case is now before the Development Services, Planning, and Engineering Committee for review prior to being sent to the Board of Trustees for final review/approval. Note that this request will appear before the Board of Trustees on November 19, 2018 following this Committee meeting.
Recommended Action/Motion
I move to recommend to the Village Board the approval of the Appearance Improvement Grant application for Macy’s LED Lighting Upgrade in the amount of $21,128.82 to replace twenty (20) luminaires on two (2) existing light poles and add twenty (20) nodes to improve lighting in the parking lots to the north and northwest of the Macy’s tenant space at 1 Orland Square Drive, as fully indicated in the referenced motion.
THIS SECTION IS FOR REFERENCE ONLY (NOT NECESSARY TO READ)
I move to recommend to the Village Board the approval of the Appearance Improvement Grant application for Macy’s LED Lighting Upgrade (case number 2018-0772) at 1 Orland Square Drive in the amount of $21,128.82 from account 010-0000-484930.
And
I move to recommend to the Village Board the approval of the Kavanaugh Electric bid for $8,950.00 and the Facility Solutions Group bid for $33,307.63, subject to the following conditions:
1) Must abide by the plans per the approved Appearance Review (case number 2018-0774); and
2) Provide confirmation that the footcandles and lumens per square foot do not exceed the specified maximum limitations within Section 6-315.A.2.a.1.; and
3) Meet all Building and Land Development Code requirements; and
4) Obtain the necessary permits from the Village’s Building Division prior to initiating work; and
5) Enter into an Appearance Improvement Grant Agreement with the Village of Orland Park.