Title
2025 Sanitary Sewer Manhole Rehabilitation Program - ITB 25-037
History
The Metropolitan Water Reclamation District of Greater Chicago (MWRD) governs the Village’s sanitary sewer system. MWRD requires sanitary sewer systems that discharge into MWRD facilities to implement measures to reduce excessive Infiltration and Inflow (I&I) from entering the system.
In 2015, the village selected RJN Group, Inc., of Joliet, Illinois (“RJN Group”) as the Comprehensive Sanitary Sewer Evaluation Consultant to develop and implement a village-wide comprehensive evaluation and repair program in order to meet the MWRD requirements for the Inflow and Infiltration Control Program (IICP).
In 2016, RJN Group conducted comprehensive flow monitoring for the village sanitary sewer system. Based on those results, three sewer basin areas came up as the highest priority. One of these basins was also identified as the Short-Term High Priority Area and was submitted to the MWRD for the IICP. Through several testing and inspection programs over the past years, RJN and staff have identified “high priority” defects requiring rehabilitation or repair. RJN Group assisted Village staff with the development of a list of recommended repairs to begin a multi-year sanitary sewer system rehabilitation to meet MWRD compliance.
In 2024, the Village solicitated engineering firms to continue the sanitary sewer evaluation and repair program for the Village, and in December 2024, RJN was approved again by the Board for another five (5) year contract.
Invitation to Bid (ITB) 25-037 for the 2025 Sanitary Sewer Manhole Rehabilitation Program work was published on BidNet Direct from June 4 through June 18, 2025. The project consists of the rehabilitation of approximately eighty-three (83) sanitary manholes, which includes sealing and adjusting manhole frames, replacing frames and covers, installing internal chimney seals, installing a barrel section and cone, grouting joints and full manholes, cementitious sealing, epoxy coating, repairing bench and trough, and all related work as further described in the Special Provisions and Plan Set. Through Bidnet, eight (8) vendors were sent courtesy emails, twenty-one (21) vendors downloaded all of the bid documents, and four (4) bids were submitted for consideration. Bids were opened publicly and evaluated for completeness by the Clerk’s Office at 11:00 a.m. on Wednesday, June 18. A summary of the bids is as follows:
Airys, Inc., of Joliet, IL - $368,974.00
Kim Construction Company Inc., of Steger, IL - $397,110.00
National Power Rodding Corp., of Chicago, IL - $478,250.00
Insituform Technologies USA, LLC, of Chesterfield, MO - $655,329.00
Village staff and RJN Group reviewed the bids, and the cost estimates were evaluated/compared for similar past work related to sanitary manhole rehabilitation and deemed fair and reasonable.
The Village of Orland Park, RJN Group, and many other villages have had positive experiences working with Airys, Inc. on sanitary rehabilitation projects. Therefore, Village staff is recommending Airys, Inc., of Joliet, Illinois, the lowest bidder, be awarded the 2025 Sanitary Manhole Rehabilitation Project in an amount of $368,974.00, plus a $36,800.00 contingency, for a total not-to-exceed contract price of $405,774.00. Contingency is being requested for possible manhole replacement instead of rehab due to the enhanced deteriorated condition of some manholes or anything that comes up unexpectedly during the sanitary manhole rehabilitation project.
Financial Impact
Funds are available for this project in the FY2025 Sanitary Sewer budget account 5008160-570500.
Recommended Action/Motion
I move to recommend to the Village Board to authorize the approval and execution of a Contractor Agreement between the Village of Orland Park and Airys, Inc., of Joliet, IL, as the lowest qualified responsive bidder for ITB 25-037 2025 Sanitary Sewer Manhole Rehabilitation Program for a cost of $368,974.00 plus a contingency of $36,800.00, for a total not-to-exceed contract price of $405,774.00.