Title
Public Works Optimization Project - Additional Project Design Fees
History
On July 18, 2022, the Village Board approved the proposal from Valdes Engineering Company (now Valdes Architecture and Engineering) for A/E Services for the Public Works Optimization Project (see 2022-0553). Valdes Architecture and Engineering (“Valdes”) has since completed Schematic and Construction Documents (CDs) for this project, as well as coordinating additional services essential to the overall project design, such as geotechnical services (soil borings) and supplemental structural calculations. The design project was completed and the contract closed on May 1, 2025.
Throughout the course of the design of the project, additional fees in excess of the original contract price totaling $95,433.00 were incurred by Valdes on behalf of the Village. These fees included additional soil boring costs of $18,260.00, and design fees associated with construction value and bid document adjustments totaling $77,173.00 ($68,173.00 + $9,000.00). A detailed explanation of these fees is provided in the attached accounting from Valdes.
Public Works is requesting approval from the Village Board to approve the accounting from Valdes in the amount of $95,433.00 to cover the abovementioned Additional Project Design Fees. The Public Works Optimization Project is anticipated to be issued for bid/proposal in the summer of 2025, and construction is projected to be completed between 2025-2027. This is being done as a separate agreement for the additional completed work rather than a change order because the original agreement expired.
Financial Impact
For FY2025 funding is available for Design Services for the Public Works Optimization Project in capital account 3008010-432500.
Recommended Action/Motion
I move to approve the waiver of the competitive bid process in favor of a sole source agreement and authorize the approval and execution of a Service Agreement between the Village of Orland Park and Valdes Architecture and Engineering for Additional Project Design Fees for the Public Works Optimization Project for a cost not to exceed $95,433.00;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.