Title
Facility Water System Treatment Service Agreement (2026-2028)
History
The Public Works Department currently maintains closed-loop water HVAC systems at seven (7) facilities: Sportsplex, the Police Department (PD), Village Hall, the Franklin Loebe Center (FLC), Rec Admin (RA), Civic Center, and the Main Pumping Station (MPS). In these systems, chilled water is generated and then piped throughout a building to other air handling units serving individual spaces or floors.
Water treatment is important for hot and cold closed-loop systems to prevent corrosion, protect against scale formation, and ensure efficient operation. Untreated systems can lead to water and energy waste, equipment degradation, and increased operational costs. To address these issues, Public Works initiated a one-year facility water treatment program in 2025, which has already led to system efficiencies and a decrease in maintenance issues.
Public Works believes a continuation of this program would be beneficial to the long-term performance of HVAC systems at the seven (7) aforementioned facilities. Accordingly, Public Works requested a proposal from Midwest Mechanical Group, Inc. (“Midwest Mechanical”), who participate in the Omnia Partners cooperative program (Contract #159053), for a Facility Water System Treatment Service Agreement for 2026-2028. The scope of work includes quarterly water tests and treatments of hot and chilled water loops for 2026-2028, as well as an annual summary of the water treatment program including a summary of results and recommendations for future savings. A summary of the proposal submitted by Midwest Mechanical, which is based on Omnia Partners Contract #159053, is provided below:
Facility Water System Treatment Service Agreement
2026 Chiller Water Treatment: $18,216.00
2027 Chiller Water Treatment: $18,948.00
2028 Chiller Water Treatment: $19,704.00
Total: $56,868.00
Based on price and company qualifications, staff recommends approving the Facility Water System Treatment Service Agreement proposal for 2026-2028 from Midwest Mechanical Group, Inc. for a total of $56,868.00. A contingency is not requested for this project.
Financial Impact
Funding in the amount of $18,500.00 was budgeted in FY2026 for facility chiller system water treatment and filter installation in account 1008010-443200. Funding will be requested for subsequent years according to the contracted amounts.
Recommended Action/Motion
I move to approve participation in joint purchasing cooperative Omnia Partners pursuant to Contract #159053 and authorize the approval and execution of a vendor contract with Midwest Mechanical Group, Inc. for a Facility Water System Treatment Service Agreement (2026-2028), based on Midwest Mechanical Group, Inc’s proposal 2025120100 dated November 25, 2025, for $18,216.00 in FY2026, $18,948.00 in FY2027, and $19,704.00 in FY2028, for a total not-to-exceed contract price of $56,868.00;
AND
Authorize the Village Manager to execute all related contracts subject to Village Attorney review.