Title/Name/Summary
Vehicle Maintenance and Repair Services Contract Extension with Joe Rizza Ford of Orland Park
History
Due to a Village-wide Early Retirement Incentive (ERI), and an assessment of the Village’s fleet management operations by Mercury Associates in 2020/2021, which provided recommendations regarding the overall size, condition, maintenance and replacement of its publicly-owned vehicles and equipment, the Vehicle Maintenance shop reevaluated staffing in more cost effective ways to conduct the Village’s core business.
Originally, the Village’s Fleet Division included a Vehicle and Equipment Operations Manager, three (3) full-time mechanics, an inventory specialist, and a maintenance worker, all under the oversight of a Fleet Manager. The Division was reduced to two (2) full-time mechanics and one (1) maintenance worker; all under the oversight of the Assistant Director of Public Works while the assessment was conducted. The inventory specialist position was replaced with a contracted services agreement through NAPA Integrated Business Solutions (IBS).
The work from the elimination of the mechanic position was outsourced via a contract with Joe Rizza Ford of Orland Park for general vehicle maintenance responsibilities in October 2020 for a one (1) year term. Most of the Village’s sedans and light duty trucks are Ford products. Fortunately, the Village has a Ford dealership in town, which provides a convenient and cost effective resource for maintaining the Village’s Ford vehicles.
Presently, the Village’s fleet is comprised of approximately 191 vehicles and associated pieces of equipment as follows:
Light Duty Automobile - non police use (13)
Light Duty Truck/SUV/F150/250 (28)
Medium Duty Truck, Bus, F350/450/550 (28)
Heavy Duty Plow Truck (single axle) (21)
Heavy Duty Plow Truck (tandem axle) (5)
Police/ESDA Interceptor - Sedan, Utility, Tahoe (70)
Backhoe (3)
Wheel Loader (3)
Sewer Jet Trucks (1)
55”- 65” Aerial Trucks (2)
Vans-Cargo & Passenger (17)
In negotiations with Joe Rizza Ford staff, vehicle maintenance priority will be provided to Village-owned vehicles, and a discounted service rate of twenty (20) percent will be provided to the Village. In September 2021, Union negotiations occurred with mechanics that raised the wage rate from $135 per hour to $141 per hour. In addition, the labor for brake jobs increased to $20 per axle. All other rates remain the same.
Staff is recommending renewing the agreement with Joe Rizza Ford of Orland Park for vehicle maintenance services for the Ford sedans and light duty trucks, which will permit the Village’s two (2) remaining full-time mechanics to concentrate on maintaining heavy duty vehicles and equipment.
Financial Impact
Funds have been allocated for 2022 to account number 010-5006-443400 to cover the cost of services rendered.
Recommended Action/Motion
I move to approve authorizing the Village Manager to execute an agreement for vehicle maintenance and repair services with Joe Rizza Ford of Orland Park, subject to Village attorney review.