Title/Name/Summary
Police, Public Works, and Recreations Vehicle Purchases
History
Utilizing the fleet assessment conducted in 2021, vehicles and equipment developed a long-term vehicle replacement plan in order to standardize the fleet and maintain an appropriately aged fleet to minimize maintenance costs.
The 2025 Fiscal Year Budget includes the replacement of thirteen (13) vehicles. These new vehicles will be replacements and adhere to the Village vehicle standards. The twelve (12) vehicles that are being replaced at this time are attached in Exhibit A. The thirteenth vehicle will be purchased at a later date.
Three (3) of the police vehicles will be repurposed to replace high-mileage Community Service Officer vehicles. All of the replaced vehicles will be auctioned to recover a portion of the new vehicle cost.
Currie Motors Ford of Frankfort, Illinois, currently holds the Suburban Purchasing Cooperative (SPC) contract for Ford Transit vans, and Sutton Ford of Matteson, Illinois, has the SPC contract for Ford trucks and the State of Illinois Joint Purchasing contracts for Police Utility Interceptors.
Paccar chassis are the Village standard for heavy duty class 7 and 8 trucks, and JX Peterbilt of Joliet, Illinois, holds the Sourcewell contract for Peterbilt trucks.
Staff recommends utilizing the SPC contracts 207, 222, 225 and 226, and proceed with the purchase of one (1) Ford Transit 250 van, one (1) Transit 350 Passenger van, two (2) Ford F350 Crew Cab trucks, one (1) Ford F350 Chassis truck and one (1) Ford F450 Chassis truck.
Staff recommends utilizing Sourcewell contract #032824-PMC and proceeding with the purchase of two (2) Peterbilt 548 chassis trucks.
Staff recommends utilizing the State of Illinois Joint Purchasing contract and proceed with the purchase of four (4) Ford Police Utility Interceptors.
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night.
Financial Impact
Funds in the amount of $725,319.00 are allocated in account 3008040-570200 and $54,352.00 are allocated in account 5008100-570200.
Recommended Action/Motion
I move to approve the waiver of the competitive bid process in lieu of participation in a joint purchasing cooperative and authorize the approval and execution of a vendor contract for the purchase of one (1) 2025 Ford Transit 250 van and one (1) 2025 Ford Transit 350 Passenger van from Currie Motors Ford of Frankfort, Illinois, via the Suburban Purchasing Cooperative contract #207 for an amount not to exceed $114,941.00;
AND
Move to approve the waiver of the competitive bid process in lieu of participation in a joint purchasing cooperative and authorize the approval and execution of a vendor contract for the purchase of two (2) 2026 Peterbilt 548 chassis trucks from JX Peterbilt of Joliet, Illinois, via Sourcewell contract #032824-PMC for an amount not to exceed $253,092.00;
AND
Move to approve the waiver of the competitive bid process in lieu of participation in a joint purchasing cooperative and authorizing the approval and execution of a vendor contract for the purchase of two (2) 2025 Ford F350 Crew Cab trucks, one (1) 2025 Ford F350 Chassis cab truck and one (1) 2025 Ford F450 Chassis cab from Sutton Ford of Matteson, Illinois, via the Suburban Purchasing Cooperative contract #222, 225 and 226 for an amount not to exceed $222,010.00;
AND
Move to approve the waiver of the competitive bid process in lieu of participation in a joint purchasing cooperative and authorize the approval and participation in the State of Illinois Joint Purchasing Master contract #22-416CMS-BOSS4-B-27256 for the purchase of four (4) 2025 Ford Police Utility Interceptors from Sutton Ford of Matteson, Illinois, for an amount not to exceed $190,720.00;
AND
Authorize the Village Manager to execute all related contracts, subject to the Village Attorney review.