Title
Franklin Loebe Center (FLC) Bleachers Replacement Project
History
Guided by the 2022 "Facilities Condition Assessment", the Public Works Department has completed several facility improvements projects throughout the Village recently, including the Civic Center, Orland Park Health and Fitness Center, Franklin Loebe Center (FLC), SportsPlex, Public Works, Veteran’s Center, and Village Hall.
One such project is the “Franklin Loebe Center (FLC) Gym and Track Floor Replacement Project”, which is scheduled to begin this summer. Upon inspection of the bleachers located adjacent to where the new flooring will be installed, staff realized that the bleachers have wheels that will likely damage the new flooring planned to be installed this year. The bleachers, which are original to the building, are non-ADA compliant and have caused damage to the existing gym flooring. Pictures of the existing bleachers and the floor damage are attached for reference.
To resolve this problem, the wheeled bleachers will be replaced. The scope of work of the FLC Bleachers Replacement Project includes the purchase and installation of ADA-compliant, telescoping, five (5) row gym bleachers capable of seating eighty-four (84) people. The demolition of the existing bleachers would be handled by the Public Works Department to reduce the overall cost of the project.
H2I Group, Inc., a participant in the joint purchasing program OMNIA Partners Contract #R240106, submitted a proposal to complete the FLC Bleachers Replacement Project. It should be noted that H2I Group, Inc. has also been contracted to complete the FLC Gym and Track Floor Replacement Project.
H2I Group Inc. Proposal Summary
Material Price: $25,037.26
Installation: $19,485.00
Freight: $1,610.00
TOTAL = $46,132.26
Based on the proposal price and company qualifications, staff recommends approving the proposal from H2I Group, Inc. for $46,132.26. A contingency is not requested for this project.
Financial Impact
Funding in the amount of $15,000.00 for FLC Audio Improvements and $30,000.00 for FLC Interior Painting was budgeted in capital account 3008010-570100. The Recreation and Parks Department has requested to complete the FLC Bleachers Replacement Project in lieu of the two (2) projects, which will be deferred to a later date. An additional $1,132.26 is available in this same capital to account for ADA building modifications.
Recommended Action/Motion
I move to approve the waiver of the competitive bid process in favor of participation in joint purchasing cooperative Omnia pursuant to Contract #R240106 and authorize the approval and execution of a vendor contract with H2I Group Inc. for the FLC Bleachers Replacement Project, based on H2I Group Inc’s quote 127072 R dated March 28, 2025, for a total not-to-exceed contract price of $46,132.26;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.