Title
2025 Sidewalk Replacement Program
History
In 2022, the Village completed a sidewalk condition assessment of all Village-owned sidewalks. Deficiencies were identified as either low, medium, or high priority based on assessment criteria laid out in the 2021 Sidewalk Condition Assessment RFP 21-065. Over the past two (2) years, this program focused on the severe tripping hazards requiring removal and replacement. Staff identified eight hundred sixty-five (865) remaining locations to eliminate the severe tripping hazards in the Village with this contract using data from this initial assessment. Once the Village identifies a hazard, the repair work needs to be completed as soon as possible to eliminate the hazard. Also, the construction window for 2025 for this number of locations is being reduced daily.
The Village plans to fund the 2025 Sidewalk Replacement Program using Motor Fuel Tax (MFT) funds. Illinois Department of Transportation (IDOT) requires the Village to pass a resolution each year for the utilization of MFT funds. On January 20, 2025, the Board passed a resolution authorizing the appropriations of funds for this specific program. IDOT-approved guidelines had to be followed in assembling the bid package, along with final IDOT approval and advertisement in the IDOT Bulletin prior to the letting.
ITB 25-021 was opened on April 9, 2025, at which point four (4) contractors had submitted bids. Utilizing the assessment completed in 2022, the bid quantity for locations was noted as forty-six thousand seven hundred sixty-five (46,765) square feet for five-inch (5”) sidewalk and one hundred (100) square feet for eight-inch (8”) high early strength concrete. Contractors bid on a unit price based on the quantity given by Village of type of repair throughout the Village.
Strada Construction Co. of Addison, Illinois - $467,747.05
Davis Concrete Construction Co. of Monee, Illinois - $646,837.00
Everlast Blacktop Inc. of Elgin, Illinois - $647,157.00
Gallagher Asphalt Co. of Thornton, Illinois - $706,407.35
Strada Construction Co. of Addison, Illinois, was identified as the lowest bidder. The unit price submitted by Strada Construction Co. for sidewalk removal and replacement is comparable to larger volume pricing staff has traditionally received for similar work. Strada has previously performed work in the Village of Orland Park and has performed a multi-Village contract for concrete work through the Homewood joint bid for the past five (5) years. They were awarded the contract again in FY2025 for Homewood, Alsip, and South Holland concrete work.
It should be noted that in 2023, Strada was awarded the first portion of Orland Park’s sidewalk replacement. During the contract, a third-party fraudulently redirected a contract payment from the Village to a new account setup by the third-party with Strada’s hacked email address. Over the course of several interactions, on or about the first two weeks of July 2023, the deposit of $39,469 was made into an account not controlled by Strada. In January 2024, the Village settled the dispute over the $39,469.00, and agreed to pay half of the cost, $19,734.50, and Strada would take on the remaining of the cost.
While a third-party was able to get access to Strada’s email account and caused a lot of extra time and cost to the Village, it is unknown how they obtained the company’s information. Strada has taken action to change their email, and the Village enacted steps to prevent future fraud. As part of this contract, physical checks will be printed and picked up by Strada with a photo ID to ensure no further compromises.
Because of the tremendous difference in cost between the first and second bidders, as well as the extra protections implemented by the Village, it is Public Works staff’s recommendation to accept the bid from Strada Construction Co. of Addison, Illinois.
An approximately 10% contingency of $50,000.00 is requested for any unforeseen identified, for a total not-to-exceed cost of $517,747.05.
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night.
Financial Impact
Funds for this work are available in account 3008020-470400.
Recommended Action/Motion
I move to recommend to the Village Board to approve and authorize the execution of a Contractor Agreement between the Village of Orland Park and Strada Construction Co. of Addison, Illinois, as the lowest qualified responsive bidder for ITB 25-021 2025 Sidewalk Replacement Program for a cost of $467,747.05 plus a contingency of $50,000.00 for a total not-to-exceed contract price of $517,747.05.