Title
Neighborhood Road Improvement Program 2016 - Bid Award
History
The 2016 Road Improvement Program includes the maintenance and reconstruction of various roadways/streets throughout the Village. A variety of programs are utilized to manage the maintenance and reconstruction including the Neighborhood Road Improvement Project. This project is bid yearly based, in part, on recommendation from the Village’s Pavement Management Consultant, Applied Research Associates (ARA), of Champaign, Illinois.
For FY2016, streets scheduled for resurfacing or reconstruction are found in the following neighborhoods: Maycliff Subdivision, Orland on the Green Units 1 and 2, Doyle Court, 108th Avenue, and Centennial Village. In addition to pavement related work, deteriorated/hazardous sidewalks, curbs and storm sewer structures will be repaired or replaced on an as-needed basis. All noncompliant sidewalks will be upgraded to ADA standards.
Additionally, the Brook Crossing Drive and Southwest Highway Intersection Improvement project was included with the 2016 Road Program as an optional alternate bid. This project was originally planned as part of the Crossings at Brookhills Subdivision construction, but was never completed. The Village has recently secured funding from the developer's letter of credit to help facilitate the widening of this intersection, complete with left turn lanes.
An Invitation to Bid was advertised in the Southtown Star Newspaper on February 4, 2016. Five (5) sealed bids were received for the Neighborhood Road Program. Bids were received from: Austin Tyler Construction of Elwood, Illinois; Crowley Sheppard Asphalt, Inc. of Chicago Ridge, Illinois; D. Construction of Coal City, Illinois; K-Five Construction of Lemont, Illinois; and P.T. Ferro Construction Company of Joliet, Illinois. The sealed bids were opened publicly by the Clerk’s Office at 11:00 a.m. on Monday, February 22, 2016. Four of the five bids included the optional alternate bid for the Brook Crossing Drive and Southwest Highway Intersection Improvement. D Construction opted to bid only the Neighborhood Road Program. [See attached Bid Summary Sheet].
D Construction of Coal City, Illinois, was identified as the lowest responsible bidder for the Neighborhood Road Program 2016 with a submitted project cost of $3,442,852.68. This cost is below staff’s estimate of $4.14 million for the anticipated 2016 Neighborhood Road Improvement Program leaving funding available for Ishnala Woods Subdivision, per ARA’s recommendation. Therefore, it is staff's recommendation that D Construction of Coal City, Illinois, be awarded the project for the Neighborhood Road Improvement Program 2016 in the amount of $3,442,852.68 plus $700,000 for Ishnala Woods Subdivision and additional pavement patching and infrastructure repairs throughout the Village, for a total of $4,142,852.68. This additional funding will allow the Village to take advantage of this year’s unit pricing cost. The Village will have the ability to address additional road repairs identified through the construction season as a result.
Additionally, the Parks Department has a $25,000 budget available for repairs of asphalt parking lots and bike paths. To take advantage of the bid cost and known unit pricing given by the Road Improvement Program contractor, it is staff’s recommendation that this work also be completed through the program. The contractor will be able to repair broken and damaged sections of asphalt on bike paths and parking lots this construction season.
P.T. Ferro Construction Company of Joliet, Illinois was identified as the lowest responsible bidder for the Brook Crossing Drive & Southwest Highway Intersection Improvement with a submitted project cost of $250,512.50. This cost is below the Engineers Estimate of $458,841.50. Staff believes that lower than expected unit pricing (from all bidders) as well as a slightly high Engineers Estimate can account for the difference. Therefore, it is staff’s recommendation that P.T. Ferro Construction Company of Joliet, Illinois, be awarded the project for the Brook Crossing Drive & Southwest Highway Intersection Improvement in the amount of $250,512.50, plus $25,000 contingency for a total amount of $275,512.50.
On March 7, 2016, this item was reviewed and approved by the Public Works Committee and referred to the Board for approval.
Financial Impact
Funds for the Neighborhood Road Program are available in capital account 054-0000-471250. Funds for Parks and Recreation grounds repair and maintenance are available in capital account 283-4003-443500. Funds for the Brook Crossing Drive & Southwest Highway Intersection Improvement are available in LOC account 054-0000-223500 and Capital account 054-0000-471250.
Recommended Action/Motion
I move to approve to accept the bid from D Construction of Coal City, Illinois for the 2016 Neighborhood Road Program in an amount not to exceed $4,167,852.68;
And
Approve accepting the alternate bid from P.T. Ferro Construction Company of Joliet, Illinois for the Brook Crossing Drive & Southwest Highway Intersection Improvement in an amount not to exceed $275,512.50.