Title/Name/Summary
Traffic Signal Maintenance for Village/ State/County Roadways Renewal
History
As part of the Village’s intergovernmental agreements with the State of Illinois (State) and Cook County (County), the Village is responsible for shared costs of traffic signal maintenance on state and county roadways. The Village’s cost is determined by the jurisdictional percentage of the intersecting streets. For instance, on 151st Street at LaGrange Road, the Village pays for 50% of the cost of maintenance due to 151st Street east and west being owned by the village. The County utilizes the same formula for maintenance costs on shared jurisdiction roadways.
Additionally, the Public Works Department contracts out the maintenance for thirteen (13) village owned traffic control signal systems. The Village has traditionally utilized the same contractor to perform maintenance that is selected through the bid process by the State and the County.
Meade Electric of McCook, IL (Meade) has performed this work for the State, County and Village for many years and their contract with the State expires on 12/31/2021. Meade has submitted the attached service agreement extension for 2021 holding their 2020 rate of $177 per intersection each month.
Staff recommends renewing the contract for 2021. The service agreement provides the same timeframe and similar level of maintenance service that Meade provides under the State and County agreements. The cost of repairs due to damage or failure is above and beyond the scope of this proposal and is determined on a case by case basis.
Financial Impact
The 2021 Fiscal Year Budget has sufficient funds in account 010-5002-443700 for the maintenance and repair of traffic signals.
Recommended Action/Motion
I move to approve the 2021 expenditures to the State of Illinois for traffic signal maintenance on shared State roadways;
And,
To approve the 2021 expenditures to the Cook County Highway Department for traffic signal maintenance on shared County roadways;
And,
To waive the bid process for village traffic signal maintenance service;
And,
To accept the proposal from Meade Electric Company, Inc. of McCook, Illinois, for traffic signal maintenance for the thirteen (13) village owned traffic signals at a cost not to exceed the Board approved budgeted amount for 2021.