Title/Name/Summary
Baseball Field Lighting at Centennial Park Ballfield #3
History
In 2020, the Streets division inherited all lighting in the Village to include parking lot lights and ballfield lights at multiple sports complexes, as part of the consolidation of Natural Resources and Facilities into Public Works. The Streets division ascertained challenges regarding ballfield lighting. These challenges include renting equipment that can reach seventy (70) feet in height to make needed repairs, at a cost approximately $2,500 per week; and the fields get soft after it rains, preventing the equipment from being able to drive onto the field. Additionally, Little League Baseball has created lighting standards for the baseball fields, which currently many of our fields do not meet. By upgrading the equipment to LED lighting, the fields will meet the standards.
In 2022, the process of upgrading the Village’s ballfield lighting began with Field #5 at Centennial Park, followed by Field #4 in 2023, and the John Humphrey Complex in 2025. Musco Sports Lighting LLC (Musco) was chosen as the provider for these fields. Musco lighting is a proven system that offers long-term reliability above their competitors, with a twenty-five (25) year warranty, including parts and labor. Staff has found service through Musco to be exceptional and some of the benefits of the new LED lights allow staff to monitor and control the lights through a mobile app, while also allowing Musco to proactively monitor the system for outages or problems that can be handled by their staff immediately. Musco is also a part of Sourcewell, a joint purchasing cooperative.
Cooperative Purchasing / Contracting Programs
The Village utilizes a variety of cooperative programs (e.g. Omnia, Sourcewell, HGACBuy, State of Illinois Joint Purchase Program) to obtain proposals for goods and services. While not always the chosen approach, cooperative purchasing simplifies the procurement and service process for public agencies by allowing them to purchase through existing contracts negotiated by other public agencies. In other words, cooperative purchasing contracts have already gone through a competitive solicitation, evaluation process and been awarded to a supplier. The benefits of cooperative purchasing for public agencies include reduced procurement costs, greater time efficiency and the ability to obtain value-add and higher-quality products and services at industry-leading pricing.
Staff has identified Field #3 at Centennial Park for replacement in FY26. The project will consist of replacing the existing outdated fixtures with new Musco LED fixtures. Receiving proactive approval for this project will allow Musco to begin procuring material for construction over the winter months so that the project can be complete and ready for opening day in the spring. Musco’s cost for upgrading the Centennial Park Field #3 is $207,100.00.
An additional benefit of upgrading Centennial Park is an opportunity for a rebate from ComEd. The proposed LED lighting uses DLC fixtures, which are approved for the ComEd rebate. The Village is currently gathering the information for ComEd, in the anticipation of approval for this rebate.
Financial Impact
Funds for the Centennial Ballfield Field #3 lighting will be available in 3008020-571300 subject to approval of the 2026 budget.
Recommended Action/Motion
I move to approve participation in the sourcewell a joint purchasing cooperative and authorize the approval and execution of a vendor contract for the purchase and installation of LED ballfield lights at Centennial Park Ballfield #3 from Musco Sports Lighting LLC based on quote #246840 dated November 4, 2025, via Sourcewell Contract 041123-MSL for an amount not to exceed $207,100.00;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.