Title
An Ordinance Establishing Certain Annual, Daily or Hourly Pay Rates And Pay Ranges And The Salary Administration Schedule For The Village Of Orland Park Non-Represented Employees For FY2026
History
Each year, the Village adopts a salary ordinance, which outlines the non-represented positions and pay ranges. This ordinance makes the following changes:
Changes in Pay Ranges
Pay ranges for non-represented full-time employees have been adjusted by 3.0%. Pay ranges for part-time employees (grades 100 through 500) have been adjusted by $1.00. All part-time ranges 600 through 999 have increased by 3%.
Pay Increases for Full time Individual Employees
Non-represented employees are subject to merit-based increases of up to 3.0%.
Newly Added Positions
Development Project Advocate (Development Services Department) - This role will serve as a single point of contact for developers/applicants to navigate the permit and regulatory processes. The Development Project Advocate will work closely with other departments to enhance communication, coordinate processes, and address inquiries pertaining to development projects. Some duties would include directing developments from planning through Certificate of Occupancy, working with developers and attorneys regarding development applications and processes, and representing the Village at public meetings and concept meetings with potential developers. Strong leadership, effective communication, problem-solving, organizational, and time management abilities are crucial for managing teams and stakeholders to proactively address issues before problems arise and work to prevent negative outcomes. The Development Project Advocate will also support the Village’s performance enhancement initiative.
Program Coordinator for Seniors, Veterans and Sponsorships (Recreation and Parks) - This position will plan and oversee programs and special events for seniors, support the Veterans Commission and other veteran programs and initiatives, and would take the lead in cultivating and securing sponsorships.
FOIA Clerk/Video Redaction (Police Department) - This position would view/redact Body Worn Camera Footage to fulfill the Police Department obligations under the Freedom of Information Act. Position will need specialized training to operate the Axon redaction software. Body worn camera video redaction is time consuming, and the additional workload is unable to be moved to current personnel.
Engineer (Engineering Department) - This position will assist keeping pace with a rapidly growing workload and maintain service quality. With only three professional staff managing millions of dollars in complex projects-including major roadwork, intersection reconstruction, multiuse paths, development reviews, and numerous coordination responsibilities, the Department faces challenges in meeting service quality standards, timeliness, and staff capacity demands. Hiring an engineer with 2-5 years of experience will help prevent burnout, support ongoing initiatives, and ensure the Village continues to receive efficient, high-quality engineering services.
Content Creator/Writer (Communications and Marketing) - This position will assist the Village’s Communications and Marketing efforts in the development and management of Graphics & Marketing Materials, Video production, Social Media and Marketing applications, Content Capture, Press Releases and other Written Communications. This position will also assist with content on the Village’s website as well as Internet and Cable broadcast streaming. Written content will prioritize “plain language” in order to provide clear government communication that the public can understand and use not only to deliver communication but also as a way to enhance transparency, public participation, and collaboration. The Content Creator/Writer will focus on clarity, engagement, and search engine optimization (SEO) to ensure the information is easily found and understood. This position requires strong writing and research skills, with a particular focus on the specific needs of local government and community engagement. This role will play a significant role in the redesign of the Village’s website and future artificial intelligence chatbot incorporation.
Strategic Performance Analyst (Village Manager’s Office) - This position will analyze performance data, identify opportunities for improvement, and contribute to strategic decision-making. The Strategic Performance Analyst will:
- Conduct in-depth analysis of key performance indicators (KPIs) to assess the effectiveness of Village strategies and initiatives.
- Develop and maintain performance dashboards and reports to provide actionable insights to stakeholders.
- Collaborate with multiple teams to gather data and information required for analysis.
- Identify trends and patterns in data to identify areas of improvement and make recommendations for optimization.
- Monitor and evaluate the progress of strategic initiatives and provide regular updates.
- Assist in the development and implementation of performance measurement frameworks and methodologies.
- Conduct research and market analysis to identify industry best practices and benchmarks.
- Present findings and recommendations to senior management and other stakeholders.
- Facilitate departmental accreditation.
Emergency Management & Special Event Staffing Coordinator (Police Department) - The Emergency Management and Special Event Staffing Coordinator will be responsible for developing and implementing emergency plans, coordinating disaster response and recovery, and managing staffing for both large-scale emergencies and special events. This role involves assessing risks, training staff, ensuring compliance with regulations, and coordinating with various agencies and volunteers. Key responsibilities include creating preparedness plans, overseeing response during an event, and conducting post-event reviews to improve future operations.
Following on the main theme of public safety for the proposed FY2026 budget, in addition to the other enhancements to the Police Department, a renewed focus will be made to the Village’s emergency preparedness. During FY2026, a comprehensive review will be undertaken to determine how to enhance emergency preparedness. To kick start the improvements, two changes are proposed. First, the Village’s Emergency Services and Disaster Agency (ESDA) will be renamed the Emergency Management Agency (EMA) to better align with national precedent. As civil defense turned into ESDA, ESDA is now turning into EMA.
The second change relates to staffing. Currently, the Village outsources event security to a third-party vendor. As detailed in the June 16, 2025, BOT agenda, the Village budgeted $89,352 for just three days of event gate staffing for three concert events. Beyond the three concert events, the cost for outsourced gate staff is $42/hr. per person, plus a $20 travel fee, and the cost for outsourced supervisory staff is $52/hr. per person, plus a $20 travel fee.
Instead of utilizing an outside vendor, the Village will bring this service in-house, and at the same time enhance emergency preparedness, especially considering the extensive number of special events hosted by the Village. The proposed salary ordinance includes the following as it relates to EMA and special events.
- EMA Responder - Volunteer. Not required to work a set number of hours. Eligible for paid special event staffing.
- EMA Technician - Entry level. Hourly pay is $21.00.
- EMA Officer - Upon meeting mandatory training and upon recommendation, EMA Technicians will be eligible to be promoted to EMA Officer. Hourly pay is $25.00 per hour.
- EMA Commander (3 positions) - This will be a supervisory position for EMA members and on demand special event staff. Hourly pay is $30.00.
Minimum hours shall be paid on the following basis:
- Duty Call Out for EMA assistance - 3 hours minimum
- Special Events - 3 hours minimum
- Training Drills/Maintenance - 2 hours minimum
- Monthly Meetings - 1 hour minimum
EMA members working longer than the minimum hours will be paid for the actual hours worked. EMA members will agree to work a minimum of 120 hours per year (average of 10 hours per month). The Village will endeavor to maintain a roster of 60 EMA members.
Mandatory OP EMA Officer training is anticipated to include:
- Blood Borne Pathogens/PPE
- First Aid CPR/AED
- National Incident Management System (NIMS)
- Incident Command’s “Seven (7) Critical Tasks”
- Emergency Vehicle Operations I - Classroom
- Emergency Vehicle Operations II - Driving
- Traffic Incident Management
- Hazardous Materials Awareness
- Passport/Accountability
- Radio Communications
- Search and Rescue Awareness
- SKYWARN Storm Spotter
- Crowd Manager
- Event Safety & Security
- Shelter Operations
OP EMA member’s responsibilities will include the following:
- Traffic control for police and fire departments during accidents, fires and investigations
- High power scene lighting
- Storm watch and patrols
- Crowd control, event security, and special event staffing
- Ground and debris search and rescue
- Disaster planning and preparation
- Shelter management
With regard to the standalone special event staff position, this is a new on-demand position that will assist with the many Village sponsored events. This position will not be required to work a set minimum number of hours. Instead, they will be part of an on-demand roster. The hourly rate is $20.00.
All EMA and Special Event staff will undergo required background checks and mandatory training, will be equipped by the Village and will be subject to the Village’s policies and procedures. All EMA and Special Event staff will be supervised by the Emergency Management and Special Event Staffing Coordinator under the supervision of the Assistant Village Manager and Chief of Police.
The many Village sponsored special events include:
- Memorial Day Parade & BBQ Fest
- Movies in the Park
- Veterans Liberty Run/Walk
- 4th of July
- Taste of Orland Park
- Centennial Park West Concerts
- Centennial Park West Thursday Nights
- Great Pumpkin Party
- Zombie Run
- Turkey Trot
- Holiday Parade, Tree Lighting & Fest
- Holiday Fest
- Christkindl Market
- Dance Recital
- Job Fair
Recommended Action/Motion
I move to adopt an ordinance entitled: An Ordinance Establishing Certain Annual or Hourly Pay Rates and Pay Ranges and The Salary Administration Schedule for The Village of Orland Park Non-Represented Employees for FY2026.