Title
2010 Road Improvement Program - Bid Award
History
The annual Road Improvement Program has a Board approved line item in the amount of $2,406,800 in the Fiscal Year 2010 Budget.
Historically, the project consists of milling the existing asphalt surface to remove failed pavement and overlay milled pavement surface with a new wear-surface. Streets in various subdivisions throughout the Village have been selected for resurfacing by Staff based upon condition analysis. The list of selected streets has previously been presented to the Committee for review and comment. In addition to pavement-related work, failed curbs are replaced or repaired on an as-needed basis and hazardous sidewalks are replaced. As an additional part of the 2010 program, storm sewer underdrains will be installed in various locations within areas where excessive groundwater has or may cause premature pavement failure. This project also includes significant patching throughout the Village to prolong the service life of adjacent pavement sections.
A Request for Bids was advertised in the Daily SouthtownStar Newspaper on Friday, April 2, 2010. Eight companies submitted a sealed bid proposal. Bid proposals were received from: Alpha Construction Co. of Hazel Crest Illinois; Brothers Asphalt of Addison, Illinois; Central Blacktop Co., Inc. of LaGrange, Illinois; Crowley-Sheppard Asphalt, Inc. of Chicago Ridge, Illinois; James D. Fiala Paving of Bolingbrook, Illinois; K-Five Construction Corp. of Lemont, Illinois; Orange Crush L.L.C. of Hillside, Illinois; and P.T. Ferro Construction Company of Joliet, Illinois. The sealed bids were publicly opened and read aloud by the Clerk’s Office at 11:00 a.m. on Monday, April 19, 2010.
At the bid opening, Orange Crush L.L.C. of Hillside, Illinois, was disqualified from bidding as they did not meet the pre-bid qualifications specified in the bid documents.
Following a full bid review, Crowley-Sheppard Asphalt, Inc. has been deemed to be the low qualified bidder, providing a bid in the amount of $2,277,936.25, which is below the engineer’s estimate and below the Board approved budgeted amount for the anticipated 2010 program. Therefore, it is Staff’s recommendation that Crowley-Sheppard Asphalt, Inc. be awarded the bid for the 2010 Road Improvement Program in the amount of $2,277,936.25.
On May 3, 2010, this item was reviewed and approved by the Public Works and Engineering Committee and referred to the Board for approval.
INFORMATION PREVIOUSLY PROVIDED AS PART OF THE MAY 3, 2010, PUBLIC WORKS AND ENGINEERING COMMITTEE PACKET.
Financial Impact
The Fiscal Year 2010 Board approved Budget has funds in the amount of $2,406,800 in line item 054-0000-499.71-25 for road improvements. Additionally, the 2010 Road Improvement Program had funds in the amount of $258,461 remaining that were rolled over into the Fiscal Year 2010 Budget.
Recommended Action/Motion
I move to approve entering into a contract with Crowley-Sheppard Asphalt, Inc. of Chicago Ridge, Illinois, for the 2010 Road Improvement Program and miscellaneous pavement patching in the amount of $2,277,936.25;
And
Approve authorizing the Village Manager to execute the contract.