Title
Public Works Utility and Street Division Vehicles - Bid Award
History
The 2013 Fiscal Year Budget has a Board approved line item for the purchase of two (2) replacement dump trucks with aftermarket equipment for the Public Works Street Division and for one (1) replacement dump truck with aftermarket equipment for the Public Works Utility Division. The trucks will replace two 1997 Ford trucks with 50,000 miles each and one 1996 Ford truck with 38,400 miles.
Legal notice was placed in the SouthtownStar Newspaper on Wednesday, September 25, 2013, for three (3) Single Axle Cab and Chassis.
Three (3) bids were received for processing. Sealed bids were opened by the Village Clerk’s Office on Wednesday, October 9, 2013. Chicago International Trucks (C.I.T.) of Joliet, Illinois, was the lowest bidder with exceptions that have been reviewed by staff and will be allowed. Their bid price for three (3) 2014 or 2015 International 7400 Single Axle Trucks is $178,999 each. The price for the anti-ice (Option #1 - tank attachment) for two of the trucks is $12,736 each. C.I.T. can deliver in 180-240 days after receipt of purchase order. There were no local bidders.
The three (3) cab and chassis will be equipped with front snowplow and hook lift that allows for the chassis to be utilized in various scenarios no matter the season. It is staff’s recommendation to purchase two cab and chassis with Option #1 and one cab and chassis without Option #1 for a total cost of $562,469.
We have been notified by C.I.T. that they will be purchased by Rush Enterprises, Inc. of New Braunfels, Texas, who will assume our contract.
On October 21, 2013, this item was reviewed by the Public Works and Engineering Committee, recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
There are funds available in Account #010-5006-470200, and the general fund Contingency Account #010-0000-484990 for the purchase of the two replacement Street Division trucks and funds are available in Account #031-6002-470200 for the purchase of the replacement Utility Division truck.
Recommended Action/Motion
I move to approve awarding the bid for three (3) 2014/2015 International 7400 single axle cab chassis with equipment to Chicago International Trucks of Joliet, Illinois, for the Public Works Street and Utility Divisions in an amount not to exceed $562,469;
And
Approve the Consignment of Agreement and Consent to Assign transferring all rights, title, interest and obligations of the purchase agreement between the Village of Orland Park and Chicago International Trucks to Rush Enterprises, Inc. of New Braunfels, Texas, subject to final review.