Title
Police Department, Main Pump Station, and Main Pump Station North Intake Building Fire Alarm System Upgrade Project
History
Funding was budgeted in FY2026 for fire alarm system upgrades at the Police Department (PD), Main Pump Station (MPS), and Main Pump Station North Intake Building (MPSNI). The existing fire alarm systems at these facilities do not meet current fire alarm standards nor ADA mass notification requirements as noted by recent inspections by both Village-contracted inspectors and the Orland Fire Prevention District.
The scope of work for the PD, MPS, and MPSNI Fire Alarm System Upgrade Project includes the replacement of all existing fire alarm devices and installation of a code-compliant mass notification system, smoke detectors, pull stations, carbon monoxide detectors, and Notification Appliance Control (NAC) Panels. Also included in the scope is all electrical wiring needed to complete the upgrades, building permit drawings, and fire system programming/testing.
Cooperative Purchasing / Contracting Programs
The Village utilizes a variety of cooperative programs (e.g. Omnia, Sourcewell, HGACBuy, State of Illinois Joint Purchase Program) to obtain proposals for goods and services. While not always the chosen approach, cooperative purchasing simplifies the procurement and service process for public agencies by allowing them to purchase through existing contracts negotiated by other public agencies. In other words, cooperative purchasing contracts have already gone through a competitive solicitation, evaluation process and been awarded to a supplier. The benefits of cooperative purchasing for public agencies include reduced procurement costs, greater time efficiency and the ability to obtain value-add and higher-quality products and services at industry-leading pricing.
For further reference, additional information regarding cooperative purchasing has been included as supporting documentation.
Proposal
Dav-Com Electric, Inc. (“Dav-Com”), a participant in the joint purchasing program Omnia Affiliate Compliance Management Contract #02-139, submitted a proposal to complete the Police Department, MPS, and MPS North Intake Fire Alarm System Upgrade Project. Additional information about this Omnia contract is attached for reference. A summary of Dav-Com’s proposal price is provided below:
Proposal Summary
Police Department Fire Alarm System Upgrade: $307,500.00
Main Pump Station Fire Alarm System Upgrade: $164,300.00
Main Pump Station North Intake Building Fire Alarm System Upgrade: $88,300.00
Project Total: $560,100.00
The proposal price provided by Dav-Com was reviewed by Omina Affiliated Compliance Management against industry standard pricing of RS Means. This quality assurance ensures that pricing is fair and reasonable to other competitors’ pricing. As such, based on the provided co-op proposal price and company qualifications, staff recommends approving the proposals from Dav-Com for a total of $560,100.00. A contingency is not requested for this project.
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night.
Financial Impact
Funding in the amount of $307,500.00 was budgeted in capital account 3008010-570100 for Police Department fire system updates, and a total of $252,600.00 in account 5008150-442810 for the MPS and MPS North Intake fire system updates, for a total of $560,100.00 in funding for all three projects.
Recommended Action/Motion
I move to recommend to the Village Board to approve participation in joint purchasing cooperative Omnia Partners pursuant to Contract #02-139 and authorize the approval and execution of a vendor contract with Dav-Com Electric, Inc. for the Police Department, MPS, and MPS North Intake Fire Alarm System Upgrade Project, based on Dav-Com Electric, Inc.’s proposals #25-167-05, #25-167-04 and #25-167-03, for a total not-to-exceed contract price of $560,100.00.