Title
Brick Paver Crosswalk Maintenance - Proposal Award
History
The Public Works Department has in the past hired a contractor to inspect, repair, restore and perform maintenance to the brick paver crosswalks and sidewalks installed as part of the 143rd St. and LaGrange Rd. improvement project. Heartland Green of Homer Glen, IL was the original installer of brick crosswalks for the Village in several locations and has previously performed inspections and maintenance.
The difficulty in seeking pricing is that very few companies deal with brick pavers in roadways, especially those located on state controlled or heavily travelled streets. Staff contacted five vendors, only two of which were willing and had the ability to perform the work and provide traffic control. Both contractors would want to perform the repairs at night into the early morning hours to avoid rush hour traffic thus creating a safer work zone. Outside View of Homer Glen, IL, Carlin Moran of Tinley Park, IL, and LPS Pavement of Lockport, IL declined to submit proposals due to the logistics of traffic control needed.
Cost submitted by both vendors is based on an hourly rate for personnel costs. The Village will provide replacement pavers and sand for this activity. Heartland Green Industries of Homer Glen, IL guarantees that the work will be completed in two days while Prairie Path Pavers of LaGrange, IL estimates their work will take three to four days. Heartland Green Industries’ two-day work guarantee makes their overall cost lower than Prairie Path Pavers. Prairie Path Pavers of LaGrange, IL submitted a cost of $425.00 per hour for a five man crew for crosswalk repairs and $350.00 per hour for a four man crew for paver sidewalk repairs. Heartland Green of Homer Glen, IL submitted a cost of $650.00 per hour for a five man crew for crosswalk repairs and $480.00 per hour for a four man crew for paver sidewalk repairs. This work will include inspections, repairs and restorations of brick pavers in the Metra Triangle area including sidewalks and crosswalks at four locations: LaGrange Rd., 143rd St., 142nd St. and Ravinia Ave. This estimate includes one day for crosswalk repairs and one day for sidewalk repairs. All estimates assume that all work can be performed within the timeframes mentioned.
Using time estimates and guarantees provided by the contractors, work by Prairie Path Pavers is estimated at a minimum of three days to cost $12,625; with the cost for Heartland Green’s two-day guarantee to cost $9,690.
On September 2, 2014, this item was reviewed and approved by the Public Works Committee and referred to the Board for approval.
Financial Impact
The FY2014 budget has a Board approved line item 010-5002-443300 for Brick Paver Maintenance in the amount of $12,000 for this work.
Recommended Action/Motion
I move to approve accepting the proposal from Heartland Green Industries of Homer Glen, IL for brick paver inspection, maintenance and restoration for a cost not to exceed the Board approved budgeted amount.