Title/Name/Summary
Park Fence Installations
History
The installation of split rail fencing at Village parks was budgeted in FY2020. Based on the 2019 Park Assessment and per ASTM F2049 (Standard Guide for Fences/Barriers for Public, Commercial, and Multi-Family Residential Use Outdoor Play Areas Details), it was advised that fencing needed to be installed or replaced at Eagle Ridge 3, Parkview Estates, Cameno Real, and Wedgewood Estates Parks.
Due to the lack of responses from RFP 20-017 - Fencing Installation Services and ITB 20-029 - Fence Installations, it was decided to request pricing directly from contractors for these projects. In total, four (4) contractors submitted proposals for all four (4) Park fence projects.
Park Fences
Proposals for the installation of four (4) foot tall, vinyl split rail fencing at Eagle Ridge 3, Parkview Estates, Cameno Real and Wedgewood Estates Parks were received from four (4) fence contractors. The proposed fencing will match the existing split rail fencing found at other Village park locations. The quality of the materials proposed by each contractor was comparable and all included a comprehensive warranty. A summary of the proposal costs, which were all based on prevailing wage, is provided below:
K Brother Fence, Inc.
Total Proposal Price = $23,834.00
Lump Sum - Option A
America’s Backyard Fencing and Decking
Total Proposal Price = $25,900.00
Four Separate Proposals: ($7,990 - Eagle Ridge 3 + $11,820 - Parkview Estates + $2,985 - El Cameno Real + $3,105 - Wedgewood Estates)
Action Fence Contractors, Inc.
Total Proposal Price = $50,800.00
Lump Sum
Marchio Fence Co., Inc.
Total Proposal Price = $69,470.00
Four Separate Proposals: ($19,973 - Eagle Ridge 3 + $27,988 - Parkview Estates + $10,714 - El Cameno Real + $10,795 - Wedgewood Estates)
By comparison, the bid price submitted by Action Fence Contractors, Inc. via ITB 20-029 was $50,800.00, while the proposal price submitted via by Chandler Property Preservation, LLC via RFP 20-017 would have totaled $461,375.00.
As such, staff recommends approving the proposal from K Brother Fence, Inc. for the installation of split rail fencing at the four (4) parks listed above for an amount not to exceed $23,834.00.
The approval of these proposals is now before the Village Board of Trustees for final consideration.
Financial Impact
Funds for these projects are available in 283-4003-443250.
Recommended Action/Motion
I move to approve waiving the bid process;
And,
I move to approve the proposals submitted by K Brother Fence, Inc. of Mokena, IL for the installation of fencing at Eagle Ridge 3, Parkview Estates, Cameno Real and Wedgewood Estates Parks for an amount not to exceed $23,834.00.