Title
2011 Pavement Marking Services - Bid Award
History
On March 10, 2011, the Village advertised in the SouthtownStar Newspaper for unit pricing bids for the 2011 through 2013 Pavement Marking Services. In addition, staff contacted seven firms notifying them of the upcoming bid. Quantity-based proposals were requested, providing four distinct methods and materials that could be used for pavement marking. These four materials and methods were outlined in the bid documents to allow the Village flexibility to ensure that the best methods and materials currently available for long lasting durable markings that meet or exceed Industry Standards are able to be specified and procured. Appropriate materials and methods will allow markings to be applied to pavements based upon age and anticipated service requirements.
Sealed bids were opened by the Village Clerk’s Office on Thursday, March 24, 2011, at 11:00 a.m. Three companies: Blacktop Sealcoating Inc. of Bridgeview, Illinois, Superior Road Striping Inc. of Melrose Park, Illinois, and Marking Specialists of Arlington Heights, Illinois, submitted bids. Superior Road Striping’s bid was found to be non-responsive due to a failure by the bidder to provide required pricing. The two remaining companies submitted all required pricing and documentation.
Staff met and evaluated the bid submittals and has concluded that Marking Specialists Corporation of Arlington Heights, Illinois, is the most qualified bidder for the work and material specified. When work orders are issued to the contractor, the quantity and material/method of striping will be detailed with each individual application.
Staff has evaluated and prioritized the striping needs and will be concentrating our efforts on major/primary roadways throughout the Village. These roads include 143rd Street, West Avenue, Ravinia Avenue, 94th Avenue, John Humphrey Drive and other primary collector/distributor roads as determined by staff or as directed by Administration.
On May 2, 2011, this item was reviewed and approved by the Public Works and Engineering Committee and referred to the Board for approval.
INFORMATION PREVIOUSLY PROVIDED AS PART OF THE MAY 2, 2011, PUBLIC WORKS AND ENGINEERING COMMITTEE PACKET.
Financial Impact
The Fiscal Year 2011 Capital Improvement Budget has a Board Approved line item (054-0000-499.71-25) in the amount of $2,720,000. Staff has estimated that pavement marking on our major roadways utilizing both paint and thermoplastic pavement marking material will cost $100,000 for the 2011 season.
Recommended Action/Motion
I move to approve awarding the bid for pavement marking services for the years 2011, 2012 and 2013, to Marking Specialists Corporation of Arlington Heights, Illinois, with the services for 2011 being limited to an amount not to exceed $100,000 and the scope of services for years 2012 and 2013, being determined during Village’s budget development process.