Title
2013 Road Improvement Program - Proposal
History
Historically, the Capital Roadway Maintenance Program consists of the annual Road Improvement Program (repaving, miscellaneous pavement patching and infrastructure repairs), the Pneumatic Concrete Repair Program, the Pavement Marking Program and the Roadway Crack Filling Program. The Road Improvement portion of the Roadway Maintenance Program is bid each year. The other programs are bid on a multi-year basis and have previously gone before the Board. These programs encompass $300,000 of the Capital Roadway Maintenance Program funds.
Streets in various subdivisions throughout the Village have been selected by staff for resurfacing based upon condition analysis. In addition to pavement-related work, failed curbs are replaced or repaired on an as-needed basis and hazardous sidewalks are replaced. As an additional part of the Road Improvement Program, storm sewer underdrains will be installed in various locations within areas where excessive groundwater has or may cause premature pavement failure. This project also includes significant patching throughout the Village to prolong the service life of adjacent pavement sections.
A Request for Proposals was advertised in the SouthtownStar Newspaper on Monday, April 29, 2013. Seven (7) sealed proposals were received for processing. Proposals were received from: Austin Tyler Construction of Elwood, Illinois; Central Blacktop Co. Inc. of LaGrange, Illinois; Crowley-Sheppard Asphalt, Inc. of Chicago Ridge, Illinois; D. Construction of Coal City, Illinois; Gallagher Asphalt Corporation of Thornton, Illinois; K-Five Construction Corp. of Lemont, Illinois; and P.T. Ferro Construction Company of Joliet, Illinois. The sealed proposals were privately opened by the Clerk’s Office at 11:00 a.m. on Monday, May 13, 2013 (Proposal Summary Sheet attached).
Following a full proposal review, including Proposer evaluation (Evaluation sheet attached), Crowley-Sheppard Asphalt, Inc. of Chicago Ridge, Illinois, has been deemed to be the low qualified proposer providing a proposal in the amount of $2,196,844.55, which is below the engineer’s estimate for the anticipated 2013 program. Therefore, it is staff’s recommendation that Crowley-Sheppard Asphalt, Inc. of Chicago Ridge, Illinois, be awarded the bid for the 2013 Road Improvement Program in the amount of $2,196,844.55 plus $500,000.00 for additional pavement patching and infrastructure repairs for a total of $2,696,844.00. This total over the bid amount will allow the Village to take advantage of this year’s unit pricing costs. The result will be the Village’s ability to address additional road repairs identified through the construction season.
On May 20, 2013, this item was reviewed by the Public Works and Engineering Committee, recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
The Fiscal Year 2013 Board approved Capital Improvement Budget has funds available in the amount of $2,500,000 in line item 054-0000-471250 plus $892,890 rolled over from the 2012 Road Improvement Program.
Recommended Action/Motion
I move to approve accepting the proposal from Crowley-Sheppard Asphalt, Inc. of Chicago Ridge, Illinois, for the 2013 Road Improvement Program in the amount not to exceed $2,696,844.55.