Title
Technology Fiber Partnership with SD135 and SD230 to Improve VOP Network Reach to Owned Assets - Award to G4S
History
School District 135 (SD135) and the Village of Orland Park independently installed conduit for the purpose of extending fiber optic on-net services to facilities throughout the Village footprint. SD135 has offered the permanent use of ~9 miles of 1 1/4 inch empty conduit (yellow) governed by an Intergovernmental Agreement (IGA), currently being finalized. This provides the Village a lower cost to implement on-net connectivity to critical Village owned facilities/assets, improve the data/voice/video throughput, and resiliency between Village data centers and the public internet.
The Village independently owns its own ~ 6-7 miles of 4” conduit that runs North/South on Lagrange road and is currently empty. In September 2016, School District 230 (SD230) and the Village collaborated to publish a cooperative RFP looking for partners to install fiber using the Education Superhighway eRate program. This cooperative produced an RFP which produced 7 vendor responses with 3 vendors invited for a formal Q&A and pricing exercise. An IGA is being drafted between the Village and SD230 to share the costs with the installation, management and maintenance of both SD135 and Village owned conduit where applicable.
The RFP required two different proposals from the vendors, one for SD230 and one for VOP as the needs are different between the parties. The Village’s request was for 96 count fiber strands between the following facilities with the exception of the noted:
--Water Tower #6 (131st Street) to Public Works via Lagrange Road (96 count fiber)
--Police Department to Main Pumping Station via 151st Street (96 count fiber)
--Public Works to Police Department via Ravinia Avenue (96 count fiber)
--Police Department to Village Hall via Ravinia Avenue (96 count fiber)
--Public Works to 159th/Ravinia (0 (zero) count fiber) - conduit for future extension to Sportsplex via 159th Street
After thorough review by District 230 and VOP staff the proposal from G4S Secure Integration of Omaha, Nebraska was determined to be the most cost effective. The total cost for the Village portion of the project is $498,583.56. Due to the complexity of work a contingency in the amount of $15,000 is also requested.
On June 5, 2017, this item was reviewed and approved by the Technology, Innovation and Performance Improvement Committee and referred to the Board for approval.
Financial Impact
Funds for this project are available in accounts pertaining to the Water Fund @ 100% = $432,360 and CIP/General Fund @ 74% $81,233.56 not to exceed $513,593.56 for this project.
Recommended Action/Motion
I move to accept the proposal from G4S Secure Integration of Omaha, Nebraska in an amount not to exceed $513,593.56 ($498,593.56 Plus $15,000.00 contingency).