VILLAGE OF ORLAND PARK - File #: 2023-0394

• File #: 2023-0394
• Version: 0
• Name: STP Phase I Engineering - 143rd Street, 131st Street, and Orland Parkway - Proposals
• Type: MOTION
• Status: PASSED
• File created: 5/8/2023
• In control: Board of Trustees
• On agenda: 6/19/2023
• Final action: 6/19/2023
• Title: /Name/Summary STP Phase I Engineering - 143rd Street, 131st Street, and Orland Parkway - Proposals

Date	Ver.	Action By	Action	Result
6/19/2023	0	Board of Trustees
5/8/2023	0	Public Works Department	INTRODUCED TO BOARD

Title/Name/Summary

STP Phase I Engineering - 143^rd Street, 131^st Street, and Orland Parkway - Proposals

History

143^rd Street, 131^st Street, and Orland Parkway are formerly referred to as FAU (Federal Aid Urban) routes, and they fall under the Village’s maintenance jurisdiction. They are eligible for federal funding through the Southwest Conference of Mayors Surface Transportation Program (STP) due to their functional classifications. 

Due to their age and the amount of daily traffic, the pavement surface on these streets is deteriorating and will need to be resurfaced in the near future. Resurfacing these roads along with ADA mobility improvements are anticipated within the next few years. The cost of construction and Phase III construction oversight are eligible for federal financial assistance. However, in order to accelerate the process for federal construction funding, the Village must complete Phase I preliminary design engineering, and have Phase II final engineering under contract for the application process.

The application process for federal funding is administered through the Southwest Conference of Mayors. The next call for projects will begin in January 2024. In order to prepare these projects for the January submission, staff has requested proposals for Phase I engineering services. The project limits for:

- 143^rd Street - John Humphrey Drive to Harlem Avenue

- 131^st Street - LaGrange Road to Southwest Highway

- Orland Parkway - Wolf Road to LaGrange Road

Separate proposals for each roadway were requested from the Village’s prequalified list of consulting engineering firms. The request was made to nine (9) firms: Baxter & Woodman, Inc. (B&W), Christopher B. Burke Engineering, Ltd. (CBBEL), HR Green, Inc. (HRG), V3 Companies (V3); Jacobs Engineering (JE), Ciorba Group (CG), CivliTech Inc. (CTI), Engineering Resource Associates (ERA), and TransSystems (TS). Three (3) firms submitted proposals, three (3) firms respectfully declined submitting, and three (3) firms did not respond. The proposal costs are as follows: 

Firm - 131^st Street / 143^rd Street / Orland Parkway

B&W - $35,680.00 / $56,605.00 / $51,540.00

ERA -  $30,902.35 / Declined / Declined

V3 - $25,832.00 / $32,940.00 / $31,408.00

V3 Companies is identified as the lowest cost proposer for each road, and is a firm that has established a proficient and professional relationship with the Village for several years. As such, staff recommends accepting the proposal for Phase I engineering from V3 Companies of Woodridge, Illinois in an amount not to exceed $25,832.00 for 131^st Street, $32,940.00 for 143rd Street, and $31,408.00 for Orland Parkway.

Financial Impact

Funds for this professional engineering service are available in the Capital Improvement 3008020-432500, and is below the budget of $33,333.33 for each roadway.

Recommended Action/Motion

I move to approve the proposals from V3 Companies of Woodridge, Illinois for the STP Phase I Engineering for an amount not to exceed $25,832.00 for 131st Street, $32,940.00 for 143rd Street, and $31,408.00 for Orland Parkway;

AND

Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.