Title
Orland Park Health and Fitness Center LED Conversion Project
History
Guided by the 2022 "Facilities Condition Assessment", the Public Works Department has recently completed several LED lighting conversion projects at various Village facilities, including the Civic Center, FLC, SportsPlex, Public Works, Veteran’s Center and the Centennial Park Aquatic Center.
To address the conversion of existing fluorescent light fixtures to high-efficiency LED fixtures at the Orland Park Health and Fitness Center (OPHFC), Public Works coordinated with Dav-Com Electric, Inc. (“Dav-Com”), who participate in the Omnia Cooperative Purchasing program, on proposals for this work. On all accounts, the staff from Dav-Com have provided excellent customer service and high-quality installation services on previous electrical projects.
Proposal #25-167-02 submitted by Dav-Com is based on pricing from Omnia Affiliate Compliance Management Contract #02-139. A ComEd instant rebate of $46,500.00 has been applied to the base-bid proposal price. A summary of the proposal prices is provided below:
Proposal Summary
Base Bid Price: $340,500.00
Walking Track Fixtures: $42,200.00
Northwestern Rehab Area: $13,300.00
TOTAL: $396,000.00
Based on the provided co-op proposal prices and company qualifications, staff recommends approving the proposals from Dav-Com for a total of $396,000.00. A contingency of $5,000.00 is requested to address change orders made necessary by circumstances not reasonably foreseeable at the time the proposals are signed, for a total contract price not to exceed $401,000.00.
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night.
Financial Impact
Funding in the amount of $295,000.00 was approved for this project in capital account 3008010-570100. $106,000.00 from realized savings from the OPHFC HVAC Improvement Project, which totaled $122,810.00, would be used to cover the difference between the budgeted and actual project cost.
It should be noted that the Village was awarded an U.S. Department of Energy - Energy Efficiency and Conservation Block Grant (EECBG) Program Equipment Rebate Voucher in the amount of $119,480.00 for this project. These funds would be awarded to the Village after the project is complete, all contractor costs are paid, and applicable reporting is submitted.
Recommended Action/Motion
I move to approve the waiver of the competitive bid process in lieu of participation in joint purchasing cooperative Omnia Partners pursuant to Contract #02-139, and authorize the approval and execution of a vendor contract with Dav-Com Electric, Inc. for the Orland Park Health and Fitness Center LED Conversion Project, based on Dav-Com Electric, Inc.’s proposal #25-167-02 dated January 14, 2025, for $396,000.00 plus a $5,000.00 contingency, for a total not-to-exceed contract price of $401,000.00;
AND
Authorize the Village Manager to execute all related contracts subject to Village Attorney review;
AND
Authorize the Village Manager to approve change orders not to exceed the contingency amount.