Title
OPtimize Change Order for EPL
History
In 2020 the Village Board approved a contract with Tyler Technologies for the purchase and implementation of Munis Financials, Human Capital Management (later renamed Human Resources Management, or HRM), and Utility Billing, Energov (renamed Enterprise Permits and Licenses, or EPL), and migration of Enterprise Asset Management (EAM) from the cloud to on premise. Munis Financials and HRM are complete and Utility Billing is scheduled to be implemented in July 2025. To assist the Village with the implementation, Data Climb through Insight Technologies, a consulting company with experience implementing Tyler systems was hired. The EPL implementation was put on hold for some time due to a much-needed focus on changes to the permitting and licensing ordinances to increase efficiency. The Village re-started the EPL project in June 2024. The EPL project is scheduled to go live in two phases and was budged with Tyler accordingly. The first phase go live was scheduled for January 1, 2025 has been delayed due to implementation issues, primarily with data migration verification and configuration verifications. The go live has been postponed until June of 2025 (official date to be determined). Tyler has utilized all contracted hours scheduled for Phase 1 and has been utilizing hours scheduled for Phase 2 to complete the configuration of Phase 1. Once Phase 1 is complete, the Village and Tyler will review how many hours remain in Phase 2 and determine the number of hours needed to be added to complete phase 2. Data Climb has utilized all hours that were approved by the Board and to complete Phase 1 and is requesting an additional 926 hours split between Project Manager, Technical Analyst and Data Conversion for a cost of $114,530. This is not a budgeted expense and a budget amendment will need to be submitted for this project to be complete.
Recommended Action/Motion
I move to recommend to the Tech Commission approve the change order with Insight Public Sector (Data Climb project management services) for the remaining EP&L as proposed.