Title/Name/Summary
143rd Street and John Humphrey Drive Intersection and Bridge Improvements, Phase III Construction Engineering/Observation Services, Contract Award Recommendation
History
The Engineering Department issued a Request for Qualifications (RFQ #24-057) for Phase III Construction Engineering/Observation Services for the 143rd Street and John Humphrey Drive Intersection and Bridge Improvements project. The project received federal construction funding of $3 million through the Surface Transportation Program (STP). The funding applications were managed and processed by the Southwest Conference of Mayors (SCM), Chicago Metropolitan Agency for Planning (CMAP) and Illinois Department of Transportation (IDOT). Since the project received federal funding, it required a Quality Based Selection (QBS) process with cost negotiation only after the initial selection was made. The RFQ was issued through the Village's BidNet system and the following six (6) engineering consultants submitted their responses:
1. Baxter & Woodman, Inc.
2. Benesch
3. EXP
4. Patrick Engineering Inc. (dba RINA)
5. Thomas Engineering Group, LLC
6. TranSystems Corporation
The Selection Committee ranked the RFQ responses based on the following selection criteria defined in the RFQ:
- Firm's Phase III experience with intersection improvements, traffic signal upgrades, drainage improvements, and dry land improvements using pile supported embankment system - 20%
- Project team’s experience with similar projects - 25%
- Project team that will work on the project - 35%
- Overall completeness of submittal and project understanding - 10%
- Selection team’s discretion - 10%
Total - 100%
After reviewing the qualifications, staff invited the top three firms for in-person interviews at the Village Hall. Based on the outcomes of the interviews, the Selection Committee ranked and scored each consultant as follows:
1. Patrick Engineering Inc. (dba RINA) 91
2. EXP 89
3. Benesch 86
In accordance with the QBS process and based on the above interview results, staff initiated the scope of services and professional fees negotiations with Patrick Engineering Inc. (dba RINA). The first scope and fee submittal showed a total professional fee of $920,314. Staff continued scope of services and professional fees negotiations over the last few weeks and we successfully completed our negotiations for a total not-to-exceed professional fee of $849,927. We are recommending that Patrick Engineering (dba RINA) be approved as the consultant for Phase III Construction Engineering/Observation Services for the 143rd Street and John Humphrey Drive Intersection and Bridge Improvements project.
The following are the high-level man-hours included in Patrick Engineering Inc. (dba RINA) professional services:
- Resident Engineer 1,972 hours
- Inspector 1,758 hours
- Document Technician 1,200 hours
- Office/Designer Assistance 152 hours
Staff also required a written commitment from Patrick Engineering Inc. (dba RINA) that experienced and trained staff will be available for the project. Please refer to the attached letter.
Financial Impact
The professional fees for the Phase III Construction Engineering/Observation Services of this project is sufficiently funded through the FY2025 Budget.
Recommended Action/Motion
I move to approve and authorize the execution of a Professional Services Agreement between the Village of Orland Park and Patrick Engineering Inc. (dba RINA) for Phase III Construction Engineering/Observation Services for the 143rd Street and John Humphrey Drive Intersection and Bridge Improvements for a total not-to-exceed amount of $849,927;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.