Title/Name/Summary
2026 Office and Janitorial Supply Purchases
History
In 2017, the Board approved entering into a contract with Warehouse Direct of Des Plaines, Illinois, for the purchase of janitorial (domestic) supplies through the National Intergovernmental Purchasing Alliance Cooperative (National IPA). The Village currently purchases domestic supplies from Warehouse Direct under a cooperative contract. According to ILCS 525/2 from CH. 85, pr. 1602 Sec. 2 (a), any governmental unit may purchase personal property, supplies, and services jointly with one or more other governmental units. All such joint purchases shall be by competitive bids as provided in Section 4 of this Act (Source: P.A. 87-960).
Warehouse Direct has been the Village’s preferred provider of office and janitorial supplies for many years. Most recently, the Suburban Purchasing Cooperative (SPC) has awarded a combined Office Supplies & Janitorial Supplies Contract (#189) by piggybacking onto the National Cooperative Purchasing Alliance (NCPA) agreement with American Office Products Distributors (AOPD). The contract is effective through May 31, 2027. Warehouse Direct is a local dealer for AOPD and has been a valued vendor for the SPC for over ten (10) years.
Staff is requesting to continue to use cooperative pricing offered by Warehouse Direct for the purchase of domestic and janitorial supplies.
Financial Impact
The Village’s annual operating budget includes sufficient funding for domestic and janitorial supplies in the following accounts: 1008010-461100, 1008010-461150, 1008010-460990, and 2008010-461100.
Recommended Action/Motion
I move to approve participation in a joint purchasing cooperative for the purchase of office supplies and janitorial supplies from Warehouse Direct of Des Plaines, Illinois, through the Suburban Purchasing Cooperative Office Supplies & Janitorial Supplies Contract #189 in an amount not to exceed $85,000.00 for 2026;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.