Title
Asphalt Pavement Maintenance II - Bid Award
History
An invitation to bid for asphalt pavement maintenance was published on the BidNet Direct website in mid-February, and six (6) bids were received. Matthew Paving, Inc. of Oak Lawn, Illinois was the low bidder and awarded the contract for the budgeted amount of $755,000.00. Work has progressed well throughout the construction season.
The 2021 Asphalt Pavement Maintenance project is comprised of the required maintenance upkeep for Village facility parking lots, multi-use paths, and a large amount of asphalt roadway patching at various spot-locations throughout the Village. The parking lot maintenance includes patching, crack sealing, seal coating, and striping as needed per location.
Work has been progressing smoothly, but staff has identified additional roadway locations in need of patching. Most notably, the Wedgewood neighborhood located north of 143rd Street, east of 84th Avenue to 82nd Avenue (isolated crumbling surface locations); Royal Oaks Lane (rutting); and Marley Creek east of Marley Creek Boulevard (surface adhesion failure) are specific locations that would benefit from the repair work.
In order to complete this work during this construction season, an additional invitation to bid, ITB 21-053 Asphalt Pavement Maintenance II, was published on the BidNet Direct website from September 16th until September 30th. BidNet data indicates eighteen (18) vendors partially or fully downloaded documents for the bid. On Thursday, September 30th, at 11:00am, two (2) sealed bids were opened by the Clerk’s Office for the project. Bids were received from:
Advantage Paving Solutions Inc. of Joliet, Illinois - $72,216.00
M&J Asphalt Paving Company Inc. of Cicero, Illinois - $101,280.00
The costs were evaluated against historical pricing and the low bid is comparable in costs. Advantage Paving Solutions previously worked for the Village of Orland Park in 2018 when it completed parking lots and path paving work. See attached ITB 21-053 Bid Tabulation and Responsiveness Check Sheet for grand total pricing submitted by each bidder above. While Advantage Paving Solutions Inc. forgot to sign its insurance form, this administrative correction does not deviate from core contract requirements, and can be obtained before award.
Therefore, it is staff's recommendation that Advantage Paving Solutions Inc. be awarded the Asphalt Pavement Maintenance II project in the amount of $72,216.00.
Financial Impact
Funds for the request are currently available in two (2) accounts:
054-0000-443630- Pavement Maintenance
054-0000-471250- Road Improvement Program (patching and path repairs)
Recommended Action/Motion
I move to recommend the Village Board to accept the bid from Advantage Paving Solutions Inc. in an amount not to exceed $72,216.00;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.