Title
2025 Orland Hills East and West Road and Ditch Reconstruction - Bid Award
History
In 2016, the Village embarked on a multi-year plan to upgrade rural cross section roadways annexed into the Village over the years. These roadways were far below current Village standards and required spending considerable resources maintaining the roadways, stormwater ponds, sanitary sewers, and water mains. This undertaking started with the Fernway Subdivision followed by Laguna Hills last year. In 2025 will see the culmination of this endeavor with the completion of the Orland Hills West and Orland Hills East Subdivisions.
The initial plan was to perform the Orland Hills West subdivision project in 2024, and the Orland Hills East subdivision project in 2025. The original contract for the Orland Hills West Construction was terminated for cause in October 2024 due to the timing of the construction project. In an effort to obtain the best pricing, the Village bid both the Orland Hills East and West construction as one (1) cohesive project for 2025.
The Village’s intention is to have the project completed before the end of the 2025 fiscal year.
In February 2023, the Village Board awarded the Orland Hills West design engineering to Engineering Resource Associates (ERA), for storm water and road work. The ERA-designed plans and specifications were then published in RFP 24-021 on BidNet Direct on January 22, 2024.
Also in February 2023, the Village Board awarded the Orland Hills East design engineering to V3 Associates, for stormwater and road work. The V3-designed plans and specifications were then published in RFP 24-063 on BidNet Direct on October 16, 2024.
Per the BidNet audit report, forty-seven (47) vendors partially or fully downloaded documents with two (2) submitting formal proposals on Friday, November 15, 2024. A bid tabulation for RFP 24-063 is attached for reference. A summary of the proposals is below:
Lindahl Brothers, Inc. of Bensenville, Illinois - $5,025,774.73
M&J Asphalt Paving Company, Inc. of Cicero, Illinois - $5,232,483.75
Therefore, it is staff’s recommendation that Lindahl Brothers, Inc. of Bensenville, Illinois be awarded the contract for the 2025 Orland Hills East and West Road and Ditch Reconstruction project. The project is traditionally split-funded due to the roadway reconstruction and ditch reconstruction components. The summation of road-related costs versus the summation of stormwater costs indicates the cost split to be 60% road work and 40% stormwater work.
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night.
Financial Impact
Funds for this work are budgeted in the FY2025 Capital Improvement account 3008020-571250 and the Strom Sewer account 5008170-570500.
Recommended Action/Motion
I move to approve and authorize the execution of a Contractor Agreement between the Village of Orland Park and Lindahl Brothers, Inc. of Bensenville, Illinois as the lowest cost, qualified and responsive proposal for RFP 24-063 - 2025 Orland Hills East and West Road and Ditch Reconstruction, in an amount not to exceed $5,025,774.73;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.