Title
RFP #25-059 Tennis / Pickleball & Basketball Court Repairs
History
RFP #25-059 was issued on September 25, 2025 requesting proposals from qualified firms to repair/grind the asphalt surfaces, apply acrylic surfacing, stripe, and install specified equipment for the Discovery Park half basketball court and the Eagle Ridge Park tennis/pickleball court as outline in the Scope of Work (attached). The RFP (attached), included Responsible Bidder Ordinance (RBO) requirements consistent with Village Code 1-16-7 for projects of $25,000 or more.
Court surfaces at both parks are severely cracked and are experiencing ponding.
U.S. Tennis Court Construction Company of Lockport, Illinois was the only proposer that responded to the RFP. Quote 2025.482 (attached), details the total cost of $78,000. This includes $12,000 for Discovery Park and $66,000 for Eagle Ridge Park.
Though U.S. Tennis does not meet RBO requirements, due to the limited vendor pool, the Village has determined that US Tennis meets the requirements and criteria set forth in RFP #25-059, and that US Tennis’ proposal is determined to be in the best interests of the Village taking into consideration price and the evaluation factors set forth in the RFP.
U.S. Tennis Court Construction Company has performed numerous repairs and installations for the Village over the last several years. In each repair, U.S. Tennis has exhibited professional workmanship, delivering superior results, while utilizing durable, high quality products consistent with the project specifications.
Staff recommend awarding this court repair to U.S. Tennis Court Construction at a cost of $78,000, plus a 10% contingency of $7,800 for unforeseen circumstances that may arise for a total not to exceed $85,800.
Prior to commencement of repairs, residents residing in close proximity to each park will be made aware of the repairs.
Financial Impact
Funds are budgeted in 2009100 for these repairs.
Recommended Action/Motion
I move to waive the requirements of the Responsible Bidder Ordinance and competitive bid process for the repair of courts at Discovery and Eagle Ridge Parks due to the extenuating circumstances as detailed in the memorandum for this matter and to approve and authorize the execution of a Professional Services Agreement between the Village of Orland Park and U.S. Tennis Construction Company for RFP #25-059, Tennis and Basketball Court Repairs in the amount of $78,000, plus a 10% contingency of $7,800 for a total not exceed contract amount of $85,800 for Discovery Park basketball court repairs and Eagle Ridge Tennis/Pickleball Ball court repairs as outlined in the Proposal dated October 14, 2025;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review;
AND
Authorize the Village Manager to approve change orders not to exceed the contingency amount.