Title/Name/Summary
2015 Water and Sewer Rate Study Consultant - Approval
History
On June 9, 2015, the Village issued a Request for Proposals for comprehensive water and sewer rate study services. Seven firms, listed in the attachment, responded to the Request for Proposals. After a detailed review of the submitted proposals, three firms were selected for the interview process.
Based on interviews and reference checks, staff determined that Municipal & Financial Services Group (MFSG) was the most qualified firm to prepare the comprehensive study. MFSG has extensive experience conducting utility rate studies for other local municipalities, thus giving them a familiarity with the unique financial pressures related to the purchase of water and the maintenance of the delivery infrastructure in our area. In addition, MFSG provided these services to the Village in 2007 and is familiar with the Village's cost drivers and rate structure. The Excel rate model developed by MFSG during the prior study is still utilized by staff to analyze and adjust the Village's utility rates on an annual basis. As part of the upcoming rate study, MFSG will be developing a new Excel rate model, using many of the same processes and functions that are in the current rate model, but enhancing the usability will be the incorporation of a dashboard menu that we can utilize to perform sensitivity analyses. Of the three finalists, MFSG bid the lowest price for the complete scope of work requested by the Village, including an analysis of revenue requirements, cost of service considerations, and rate methodologies for the water, sewer and storm sewer utilities.
The attached matrix summarizes the staff evaluations of the RFP proposals. Staff recommends that Municipal & Financial Services Group be awarded the contract for preparation of a comprehensive water and sewer rate study. The not to exceed fee for this study is $45,400.
On August 3, 2015, this item was reviewed by the Finance and Information Technology Committee, recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
The FY 2015 budget includes $50,000 to complete a water and sewer rate study for the Village.
Recommended Action/Motion
I move to approve accepting the proposal by Municipal & Financial Services Group for the preparation of a comprehensive water and sewer rate study at a cost not to exceed $45,400.