Title
RFP #25-064 Centennial Park Ballfield 1 - 5 Dugouts Design Engineering Services
History
RFP #25-064 was issued on October 31, 2025 requesting proposals from qualified firms for design and engineering services for dugout improvements to Centennial Park Baseball Fields 1 - 5. The Scope of Work (attached) includes design and engineering for the replacement of existing retaining walls located in and around the dugouts, replacement of sideline fencing, and the addition of new shade structures for all dugouts.
Centennial Park dugouts on field 1 - 5 are the original dugouts constructed in 1992. The dugouts do not have shade coverings, are undersized and experience flooding with moderate rain. Additionally, the 8" x 8" timber retaining walls in some dugouts have shifted and begun to lean inward indicating structural movement and loss of stability. The timbers appear weathered, and the loss of vertical alignment suggests the retaining system has weakened and should be replaced.
Five proposals, detailed in the Compliance Summary (attached) range from $45,900 to $168,755.
Staff recommend awarding RFP #25-064 to the lowest cost qualified firm, Farnsworth Group Inc. (proposal attached), at a cost of $43,255 plus 15% contingency of $6,488.25 for unforeseen circumstances that may arise for a total not to exceed $49,743.25.
References provided positive feedback regarding the quality of their work, responsiveness, and professionalism. The Farnworth Group is currently satisfactorily performing engineering and consulting services for the Public Works Department.
Financial Impact
In 2026, funds in the amount of $96,000 are budgeted in 3000000 for this work.
Recommended Action/Motion
I move to approve and authorize the execution of a Professional Services Agreement between the Village of Orland Park and Farnsworth Group for RFP #25-064 Centennial Park Design Engineering Services in the amount of $43,255, plus a 15% contingency of $6,488.25 for a total not to exceed contract amount of $49,743.25 for Centennial Park Dugouts Design Engineering Services as outlined in the proposal dated November 17, 2025;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review
AND
Authorize the Village Manager to approve change orders not to exceed the contingency amount.