Title
Soils and Materials Testing and Engineering - Proposal
History
In continuing efforts to ensure quality construction materials and methods are being used, staff utilizes the services of a construction material testing company. The previous multi-year contract expired at the end of 2015. Although primarily used as needed for the yearly Road Improvement Program, these services are also required to dispose of the Village’s excavated spoils. Additionally, other construction projects have utilized these services which will continue to be available to assure quality construction in the village.
A Request for Proposals (RFP) was advertised in the Daily Southtown Newspaper on Thursday, January 7, 2016. Staff requested hourly rates and unit pricing for a variety of personnel and testing/laboratory services for each of the next three years (2016 through 2018). In return, twelve (12) sealed proposals were received for processing. Proposals were received from: ATC Group Services LLC, Highland, IN; Construction & Geotechnical Material Testing, Inc. of Elk Grove Village, IL; EPI, Inc., South Holland, IL; ECS Midwest, LLC, Buffalo Grove, IL; Geocon Professional Services, Frankfort, IL; GSG Consultants, Inc., Roselle, IL; Illinois Construction & Environmental Consulting, Inc, Wheeling, IL; Interra Inc. of Bolingbrook, IL; SEECO Consultants Inc. of Tinley Park, IL; STATE Testing, LLC, Chicago, IL; Soil & Material Consultants, Inc., Arlington Heights, IL; and Wang Engineering, Lombard, IL. The sealed proposals were privately opened by the Clerk’s Office at 11:00 a.m. on Tuesday, January 2, 2016 (Proposal Summary Sheet attached).
Following a review of all Proposals and each firm’s qualifications (Proposal Evaluation attached), Construction & Geotechnical Material Testing, Inc. of Elk Grove Village, IL has been deemed to be the best qualified and most cost effective material testing company for the scope of services requested. During the past three years, they have provided excellent service to the Village on several different projects. It is staff’s recommendation that Construction & Geotechnical Material Testing, Inc. of Elk Grove Village, IL be awarded a three year contract for soils and material testing services for 2016 through 2018.
On March 7, 2016, this item was reviewed and approved by the Public Works Committee and referred to the Board for approval.
Financial Impact
The Fiscal Year 2016 Board approved Capital Improvement Budget has funds available for the Neighborhood Road Program in the amount of $15,000, line item 054-0000-471250. This account also contains funds budgeted for the Brook Crossing Drive and Southwest Highway Intersection Improvement in the amount of $20,000.00. Additionally, there are funds available for the Brook Crossing Drive and Southwest Highway Intersection Improvement in the LOC account 054-0000-223500.
Recommended Action/Motion
I move to approve to accept the proposal from Construction & Geotechnical Material Testing, Inc. of Elk Grove Village, IL, for Soils and Material Testing and Engineering for 2016, 2017 and 2018 in the amount not to exceed the Board approved budgeted amount.