Title
ITB 25-002 - CPAC Pool Chemicals 2025 - Contract Award
History
On January 6, 2025, the Village issued Invitation to Bid (ITB) 25-002 “CPAC Pool Chemical - 2025,” requesting bulk unit pricing for the purchase and delivery of pool chemicals for the 2025 pool season. On average, Public Works uses sixteen thousand (16,000) gallons of BULK: Sodium Hypochlorite (18%), five hundred (500) gallons of Hydrochloric Acid 20BE 35% Non-Fuming, and seventy-two thousand (72,000) pounds of Liquid CO2 over the course of a single pool season. All three (3) of these chemicals are critical to safely operating an aquatic facility.
During the two (2) weeks that the solicitation was open for review, twenty (20) firms downloaded either partial or complete bid packages. ITB 25-002 was opened on January 21, 2025, at which point two (2) firms submitted bids. All qualifying bid packages and an audit of the bid submittals are attached for reference. A summary of the bid prices is provided below and on the attached “ITB 25-002 Bid Summary Sheet”.
ITB 25-002 Bid Summary
BULK: Sodium Hypochlorite (18%)
Mineral Masters Corp.: $4.50/gallon
Hydrochloric Acid 20BE 35% Non-Fuming
Mineral Masters Corp.: $3.75/gallon
Liquid CO2
MacCarb Inc.: $0.35/pound
As in previous years, a low number of bids were received for the annual CPAC Pool Chemical ITB. Due to market volatility, previous bids for multi-year contracts for the requested chemicals have proven unsuccessful. For comparison purposes, the prices submitted by MacCarb Inc. for Liquid CO2 have increased minimally from $0.30/pound in 2022 to $0.35/pound in 2025. However, the prices of Sodium Hypochlorite and Hydrochloric Acid continue to increase. For example, BULK: Sodium Hypochlorite (18%) has increased from $2.10/gallon in 2022, $3.00/gallon in 2023, $3.25/gallon in 2024 to $4.50/gallon in 2025. Additionally, Hydrochloric Acid 20BE 35% (Non-Fuming) has increased from $2.03/gallon in 2022, $3.00/gallon in 2023, $3.05/gallon in 2024 to $3.75/gallon in 2025.
As such, the Public Works Department is requesting approval of the bids from Mineral Masters for BULK: Sodium Hypochlorite (18%) at $4.50/gallon and Hydrochloric Acid 20BE 35% Non-Fuming at $3.75/gallon, and the bid from MacCarb Inc. for Liquid CO2 at $0.35/pound for 2025.
Financial Impact
Funds in the amount of $90,000 were budgeted in FY25 for Pool Chemicals in GL account 2008010-462500. As the estimated total cost for pool chemicals for 2025 is $99,075.00, funds from 2008010-433150 Pool Maintenance Supplies will be used to cover the difference between budget and actual costs.
Recommended Action/Motion
I move to approve and authorize the execution of a Contractor Agreement between the Village of Orland Park and MacCarb Inc. of Gilberts, IL as the lowest qualified bid for ITB 25-002 CPAC Pool Chemicals for Liquid CO2 at $0.35/pound for a total not-to-exceed contract price for 2025 of $25,200.00;
AND
Move to approve and authorize the execution of a Contractor Agreement between the Village of Orland Park and Mineral Masters Corp. of West Chicago, IL as the lowest qualified bid for ITB 25-002 CPAC Pool Chemicals for BULK: Sodium Hypochlorite (18%) at $4.50/gallon and Hydrochloric Acid 20BE 35% Non-Fuming at $3.75/gallon for total not-to-exceed contract price for 2025 of $73,875.00;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.