Title
Occupational Health Services Program
History
In October 2019, proposals were requested for Occupational Health Services. Physicians Immediate Care was awarded a five-year contract to provide services including, but not limited to, pre-employment exams, initial treatment of occupational injuries, return-to-work medical exams, and drug and alcohol screening collections. These services supported approximately 425 seasonal employees, and 600 full-time/part-time employees with peak activity occurring from March through July due to seasonal hiring demands. The contract is set to expire on December 31, 2024.
Request for Proposals (RFP) #25-038 was issued on Friday, June 6, 2025, to establish a new contract for Occupational Health Services. Two (2) proposals were received-from Physicians Immediate Care (WellNow) and Worksite Wellness Occupational Health Services, LLC (“Worksite Wellness”).
Physicians Immediate Care operates in a primary location at 9570 West 159th Street in Orland Park, along with an additional facility at 4800 W. 129th Street in Alsip, IL. Both locations are open seven days a week from 8:00 a.m. to 8:00 p.m. Worksite Wellness is headquartered at 732 Greenfield Turn, Yorkville, IL approximately 37.5 miles away-but also provides mobile services dispatched from that location. Additionally, they operate out of a brick-and-mortar facility at First Choice Occupational Medicine, located at 1971 Gowdey Road, Naperville, IL approximately 30.9 miles away-which is open Monday through Friday, 8:00 a.m. to 5:00 p.m.
Physicians Immediate Care, offers expertise in occupational medicine, including drug and alcohol testing, Department of Transportation (DOT) exams, injury care, and physicals. Their established infrastructure, regulatory compliance, and broad client base provide the Village with the reliability and consistency needed. While Worksite Wellness presented an innovative mobile model with on-site convenience and reduced downtime, the company was founded in 2024 and has limited operational history. Despite being a qualified team, its newer structure and mobile-only delivery of medical equipment introduce potential risks related to scalability and service consistency.
Pricing information was provided by each vendor, and varies slightly depending on the testing and services, The services outlined below are utilized the most by the Village.
2025 - 2026 Service / Physicians / Worksite Wellness
Pre-Employment DOT Exam / $110.00 / $150.00
Pre-Employment Non-DOT Exam / $100.00 / $125.00
NIDA Drug Screen (collection & analysis) / $65.00 / $100.00
Non-NIDA Drug Screen (collection & analysis) / $65.00 / $75.00
Breath Alcohol Test (Dot) / $53.00 / $75.00
Breath Alcohol Test (Non-Dot) / $53.00 / $75.00
2026 - 2027 Service / Physicians / Worksite Wellness
Pre-Employment DOT Exam / $113.00 / $150.00
Pre-Employment Non-DOT Exam / $103.00 / $125.00
NIDA Drug Screen (collection & analysis) / $65.00 / $100.00
Non-NIDA Drug Screen (collection & analysis) / $65.00 / $75.00
Breath Alcohol Test (Dot) / $53.00 / $75.00
Breath Alcohol Test (Non-Dot) / $53.00 / $75.00
2027 - 2028 Service / Physicians / Worksite Wellness
Pre-Employment DOT Exam / $117.00 / $150.00
Pre-Employment Non-DOT Exam / $107.00 / $125.00
NIDA Drug Screen (collection & analysis) / $67.00 / $100.00
Non-NIDA Drug Screen (collection & analysis) / $67.00 / $75.00
Breath Alcohol Test (Dot) / $55.00 / $75.00
Breath Alcohol Test (Non-Dot) / $55.00 / $75.00
Optional Year 2029 - 2030 Service / Physicians / Worksite Wellness
Pre-Employment DOT Exam / $120.00 / N/A
Pre-Employment Non-DOT Exam / $110.00 / N/A
NIDA Drug Screen (collection & analysis) / $69.00 / N/A
Non-NIDA Drug Screen (collection & analysis) / $69.00 / N/A
Breath Alcohol Test (Dot) / $55.00 / N/A
Breath Alcohol Test (Non-Dot) / $55.00 / N/A
Optional Year 2030 - 2031 Service / Physicians / Worksite Wellness
Pre-Employment DOT Exam / $122.00 / N/A
Pre-Employment Non-DOT Exam / $112.00 / N/A
NIDA Drug Screen (collection & analysis) / $69.00 / N/A
Non-NIDA Drug Screen (collection & analysis) / $69.00 / N/A
Breath Alcohol Test (Dot) / $57.00 / N/A
Breath Alcohol Test (Non-Dot) / $57.00 / N/A
As shown, Physicians Immediate Care (WellNow) provides more competitive pricing compared to Worksite Wellness Occupational Health, LLC. Worksite Wellness did not provide rates for the optional years.
Staff recommends executing a contract with Physicians Immediate Care (WellNow) to provide occupational health services for the Village. These services include, but are not limited to, pre-employment exams, initial treatment of occupational injuries, return-to-work evaluations, and drug and alcohol screening collections. Access to two (2) Occupational Health facilities offers the Village additional capacity during peak hiring periods and ensures extended service coverage that aligns with operational needs. Staff also recommends including a contingency amount of $2,500.00 per year to account for any unforeseen increases in service demand.
Financial Impact
The estimated annual cost for Occupational Health Services is $50,000.00, with total expenses based on actual service utilization. For FY2025, $25,000.00 remains in GL1002000-429510 (Pre-employment Drug Testing), and $52,500.00 will be budgeted annually for these services that includes $2,500.00 in contingency funds.
Recommended Action/Motion
I move to approve to authorize the execution of a Professional Services Agreement between the Village of Orland Park and Physicians Immediate Care (WellNow), as the most qualified responsive proposal for RFP #25-038 - Occupational Health Services at a budgeted amount of $50,000.00 per year commencing with the date of execution and continuing for three calendar years thereafter, with a $2,500.00 per year contingency, and an option to renew for two (2) additional years at the Village’s discretion and on the same terms, for a total not-to exceed contract amount of $262,500.00;
AND
To authorize the Village Manager to approve change orders not to exceed the contingency amount;
AND
Authorize the Village Manager to execute all related contracts subject to Village Attorney review.