Title/Name/Summary
143rd Street Design Engineering Services - Southwest Highway to Will/Cook Road
History
Over the past several years, the Village's previous engineering consultant McDonough Associates Inc. (MAI) of Chicago, Illinois, had been performing Phase I Engineering for the 143rd Street corridor, generally from LaGrange Road west to Will Cook Road. In 2012 IDOT suspended MAI from participating in any Federal or State projects. At the end of 2012, MAI ceased all operations.
The 143rd Street corridor project was split into two smaller projects (Southwest Highway to Wolf Road - Segment 1 and Wolf Road to Will Cook Road - Segment 2) when challenges with right-of-way acquisition along the Cook County Forest Preserve District (FPDCC) property arose. Since the early 2011 acquisition of the needed right of way from FPDCC, work on Segment 1 is able to be fully resumed. The scope of work for both projects is to develop a Phase I report and final engineering plans for the proposed widening and reconstruction and expansion of the corridor from 2 lanes to 4 lanes with a shared median turn lane or raised median, depending on location.
Since late 2012, Village staff, with the assistance of Christopher B. Burke Engineering, Ltd. (CBBEL) under its general engineering contract with the Village, worked with IDOT and the FHWA on modifications to to the Phase I report for Segment 2. These included but were not limited to, noise analysis update, traffic volume update, and intersection design study update for Will/Cook Road and 143rd Street. The Village received Phase I Design approval from IDOT on May 16, 2013 for Segment 2 (Wolf Road to Will/Cook Road). This allows the Village to move Segment 2 into Phase II Design Engineering.
With the delay in securing the property from the FPDCC in Segment 1 a number of items have now expired , noise study, traffic volumes, wetland/environmental items, intersection design studies, all of which need to be updated or re-applied for from the various governmental agencies.
In April 2013 the Village solicited and received six (6) statements of qualifications for design engineering services of 143rd Street; CBBEL, Strand Associates, HR Green, V3 Companies, Knight Engineering and Bowman Barrett and Associates. After reviewing the qualifications and evaluating each firm's experience with these types of projects and familiarity with this project in particular, Christopher B. Burke Engineering, Ltd. scored the highest.
Village staff has met with CBBEL numerous times developing a scope of services and fees for three contracts; Phase II Engineering - Segment 2, PH 1 Engineering - Segment I and Phase II Engineering - Segment 1. Currently the Village has funds budgeted for the Phase II - Segment 2 work and has requested funds in the 2014 budget for the Phase I - Segment 1 work. Funds for the Phase II Engineering - Segment 1 are budgeted in 2015. A scope and fee for that work will be presented in late 2014 or early 2015 once the 2015 Budget is approved by the Village Board and the Village receives Phase I Design approval.
Upon completion of negotiating scopes and fees, the Village has received additional Federal funding through the Southwest Conference of Mayors for all three components of work. Attached is the funding request and the meeting minutes of the funding approval. The Federal reimbursement amount is 70% for each engineering phase.
The following is a breakdown of the proposed fees and scope:
Segment 1 Phase I Engineering - $867,578.50 (70% reimbursable)
Scope/Tasks; Topo Survey, Utility coordination, traffic and accident data collection and analysis, soil analysis, environmental updates and sign offs, location drainage study, geometric design and alternatives (Old Orland Area), outside agency coordination, public information meetings and preparation of approval of Phase I Design Report.
Segment 2 Phase II Engineering - $563,506.15 (70% reimbursable)
Scope/Tasks; Topo survey, soil analysis, utility coordination, stormwater detention analysis, environmental updates, permitting, outside agency coordination, preparation and approval of final bid/construction documents.
On November 18, 2013, this item was reviewed by the Development Services & Planning Committee, recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
There are sufficient funds in account #054-0000-432500 for Segment 2 Phase II Engineering. Upon approval of the 2014 budget, sufficient funds will be available in account #054-0000-432500 for Segment 1 Phase I Engineering.
Recommended Action/Motion
I move to approve of a proposal from Christopher B. Burke Engineering, Ltd. of Rosemont, Illinois for the 143rd Street Design Engineering Services - Southwest Highway to Will/Cook Road; Segment 1 Phase I Engineering in the amount not to exceed $867,578.50 and Segment 2 Phase II Engineering in the amount not to exceed $563,506.15.