Title
Brick Paver Crosswalk Removal and Replacement - ITB 24-049
History
On May 24, 2024, the Village issued an Invitation to Bid (ITB) 24-049 “Brick Paver Crosswalk Removal & Replacement” for: 143rd Street & LaGrange Road (IDOT Road), 142nd Street & LaGrange Road (IDOT Road), 143rd Street & Ravinia Avenue (Village Road) and 143rd Street & Beacon Avenue (Village Road).
The brick paver crosswalk removal and replacement project will remove all pavers and replace them with an IDOT approved asphalt. Over the course of the past few years, pavers have started to come loose and create hazards to the motoring public. To date, the Streets Department has responded to these emergency hazards and filled the void with asphalt hot mix. A permanent solution is now needed which is beyond the capabilities of the Public Works Department due to the extensive lane closures involved.
During the twelve (12) days that the bid was open for review, ten (10) firms downloaded either partial or complete bid packages. ITB 24-049 was opened on June 10, 2024, at which point two (2) firms submitted bids. All qualifying bid packages and an audit of the bid submittals are attached for reference. A summary of the bid prices is provided below:
Matthew Paving, Inc. of Oak Lawn, IL
143rd Street & LaGrange Road (IDOT Road) - Exhibit A - $23.95 sq. ft.
142nd Street & LaGrange Road (IDOT Road) - Exhibit B - $23.95 sq. ft.
143rd Street & Ravinia Avenue (Village Road) - Exhibit C - $23.95 sq. ft.
143rd Street & Beacon Avenue (Village Road) - Exhibit D - $23.95 sq. ft.
McGill Construction LLC of Frankfort, IL
143rd Street & LaGrange Road (IDOT Road) - Exhibit A - $35,840.00 *
142nd Street & LaGrange Road (IDOT Road) - Exhibit B - $36,300.00 *
143rd Street & Ravinia Avenue (Village Road) - Exhibit C - $35,588.00 *
143rd Street & Beacon Avenue (Village Road) - Exhibit D - $10,360.00 *
*Total price per location was provided instead of per square foot price per location.
McGill Construction submitted their proposal by total cost per location and not by per square foot as required in the ITB. In consultation with KTJ, the Village’s attorney, it was stated that McGill Construction did not have to be disqualified if the conversion is easy and seemed to be a minor mistake and not a material inconsistency with the bidding requirements. The conversion to square foot is as follows:
Exhibit A - $35,840.00 / 2,800 sq. ft. = $12.80 sq. ft.
Exhibit B - $36,300.00 / 3,000 sq. ft. = $12.10 sq. ft.
Exhibit C - $35,588.00 / 2,700 sq. ft. = $13.18 sq. ft.
Exhibit D - $10,360.00 / 700 sq. ft. = $14.80 sq. ft.
McGill Construction LLC is the low bidder and has paved numerous locations within the Village of Orland Park and has a proven track record of completing jobs safely and on time. Public Works Staff has a worked with McGill Construction and is confident the company will be able to effectively complete the scope of work.
As such, staff recommends awarding ITB 24-049 to McGill Construction LLC for $118,088.00 for the (4) four locations listed above.
Financial Impact
Funding for Brick Paver Crosswalk Removal and Replacement ITB 24-049 was budgeted in account 1008020-443300 in the amount of $100,000.00. Sufficient funding is available in the same account to make up the difference.
Recommended Action/Motion
I move to approve awarding ITB 24-049 Brick Paver Crosswalk Removal and Replacement to McGill Construction LLC for an amount of not to exceed $118,088.00;
AND
Authorize the Village Manager to execute all related contracts subject to Village Attorney review.