Title
Award of RFP 23-056 Rental and Service of Portable Toilets
History
A Request for Proposals (RFP) was issued on September 8, 2023 for the rental and service of portable toilets for twenty-three (23) Village sites, and five (5) school sites at which the Village utilizes an athletic field, as detailed in the Scope of Work (attached). The RFP included an additional request for services on a per unit basis for Village special events.
The RFP is structured as a 3-year agreement with an option to extend for two (2) additional years. Requested pricing includes monthly rates for standard units, ADA units and additional per unit cleaning as requested.
One proposal from Service Sanitation was received by the September 29, 2023 deadline.
Proposal costs for the rental of units at Village and school sites in 2024, 2025 and 2026 are as follows:
Standard Unit:$69/unit per month
ADA Unit: $104/unit per month
Total Annual Cost: $35,242.11
Proposal costs for 2027 are:
Standard Unit: $71/unit per month
ADA Unit: $107/unit per month
Total Annual Cost: $36,390.39
Proposal costs for 2028 are:
Standard Unit: $73/unit per month
ADA Unit: $110/unit per month
*Total Annual Cost: $37,438.68
*Exhibit A mistakenly listed 2026 instead of 2028 in the total annual cost. Service Sanitation has provided a clarification letter for the 2028 total.
Please note, the monthly cost of units serving fields 6,7, 8 & 9 are greater due to an increased level of service on weekends due to higher usage.
Proposal costs for the rental of units for Village Special Events ranging from one day to five for 2024 through 2028 are detailed in Exhibit A (attached).
Service Sanitation has a strong history of providing quality portable restroom units, supported by reliable, responsive service at Village sites and in support of special events.
Financial Impact
$45,000/yr. is proposed in 2009100 444550 for 2024 through 2028 for the rental of porta-potties.
Recommended Action/Motion
I move to approve awarding RFP#23-056 to Service Sanitation of Gary, IN, for the rental of porta potties at specified Village and school sites, and for Village special Events for 2024, 2025 and 2026, with an option to extend the agreement to 2027 and 2028 at the per unit quoted price;
AND,
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.