Title
Fernway Subdivision Roadway and Ditch Grading Improvements 2018 - Design Engineering - Proposal
History
The pavement in Fernway Subdivision was originally constructed in the early 1960’s. At that time, the unincorporated roadways were constructed to a rural cross-section, below Village standards. The Village has spent considerable resources maintaining these roadways since annexing the area over 40 years ago.
Our Pavement Management Consultant, Applied Research Associates, has recommended full pavement reconstruction in conjunction with ribbon curbs to support the pavement edge. As part of a multi-year storm water improvement project, the Village previously engaged Christopher B. Burke Engineering (CBBEL) to design and engineer roadside drainage ditch grading improvements. Those plans will be incorporated into the pavement reconstruction bid package.
Due to the scale of work and expected construction cost, the overall project for the entire subdivision is planned to be completed over nine years. The 2016 phase of this multi-year Fernway project has been completed, while the 2017 phase is nearly complete with very positive results. Design and construction engineering services for these projects were provided by Baxter & Woodman Consulting Engineers. In consideration of the excellent service provided over the past two years and their thorough knowledge of the many nuances of this unique project, staff requested a proposal from Baxter & Woodman to provide phase II engineering services for the third segment of this multi-year road improvement project. The phase II engineering will include field evaluation, utility coordination, pavement rehabilitation evaluation, specifications, detailed drawings, ditch grading plan incorporation and bidding assistance. The current planned work, to be completed in 2018 (year 3), includes 170th Street and 170th Place (88th Avenue east to Village limit).
A proposal was received from Baxter & Woodman, Inc. of Mokena, Illinois in the amount of $39,720. This proposal includes incorporating existing geotechnical data prepared by Construction and Geotechnical Material Testing Inc. (CGMT), along with ditch grading plans, details, pay items, quantities, and specifications prepared by Christopher B. Burke Engineering, Ltd. (CBBEL) pertaining to the ditch grading portion. After reviewing the proposal, staff has determined that Baxter & Woodman would provide thorough and professional service along with valuable experience working in the Fernway neighborhood. As such, staff recommends accepting the proposal from Baxter & Woodman in an amount not to exceed $39,720.
On April 16, 2018, this item was reviewed and approved by the Public Works Committee and referred to the Board for approval.
Financial Impact
Funds for this engineering work are available in the Capital Fund 054-0000-471250
Recommended Action/Motion
I move to approve accepting the proposal from Baxter & Woodman, Inc. in an amount not to exceed $39,720.