Title
Emergency Repairs Elevated Tank #5 - Proposal
History
On Monday, January 25, 2016, Police Department staff identified a small amount of water leaking to the bottom of Elevated Tank #5 located at 7200 Wheeler Drive. Further investigation by Utility Division staff identified a small water leak originating from the top of the 12” riser pipe as it penetrates through the bottom of the elevated storage tank. Although emergency repairs are needed prior to the high demand summer months, the tank remains in operation with limited capacity.
In an effort to expedite repairs, the Village contacted Chicago Bridge and Iron Works (CBI) of Plainfield, Illinois and requested a proposal to complete the repairs. CBI constructed Tank #5 in 1971. After delay in receiving CBI’s proposal, Utility Division staff solicited other vendors to submit proposals for the work. Two additional tank contractors were contacted: Maguire Iron of Sioux Falls, South Dakota; Pittsburg Tank & Tower Maintenance Co., Inc. of Henderson, Kentucky.
Public Works received three formal proposals from the solicitation. After a review of the contractor proposals, including the examination of cost versus the various recommended methods of repair, it is recommended to engage Pittsburg Tank & Tower Maintenance Co., Inc. of Henderson Kentucky with a proposal amount of $30,780.00.
During the April 4, 2016 meeting, staff was requested to provide additional information for this item. Per the Committee’s request, this item was continued to the April 18, 2016 Board meeting to allow additional time to review the proposal from Pittsburg Tank & Tower. In response to the request for additional information, staff included a signed Affidavit of Compliance for maintenance related work, which ensures that Pittsburg Tank & Tower meets the provisions of the Responsible Bidder Ordinance.
On April 4, 2016, the Public Works Committee moved to continue this item to the April 18, 2016, Board agenda. The Public Works Committee requested additional information on this item, which has been received and is attached.
On April 18, 2016, the Village Board moved to continue this item to the May 2, 2016 Public Works Committee and Board agenda. On May 2, 2016, this item was reviewed and approved by the Public Works Committee and referred to the Board for approval.
Financial Impact
Funds to complete this work are available in the Water and Sewer Fund budget line item 031-6002-470500.
Recommended Action/Motion
I move to approve to accept the proposal from Pittsburg Tank & Tower Maintenance Co., Inc. of Henderson, Kentucky to complete repair services for Elevated Tank #5 for an amount not to exceed $30,780.00.