Title
Annual Traffic Signal Maintenance for Village/ State/County Roadways - Proposal
History
As part of the Village intergovernmental agreements with the State and County, the Village is responsible for shared costs of traffic signals maintenance on State and County roadways. The portion that we are responsible for is determined by the jurisdictional portion of the intersecting streets. For instance, on 151st St and Route 45, village pays for 50% of the cost of maintenance because 151st St. east and west of Rte. 45 are owned by the Village. The County has the same formula for maintenance costs on shared jurisdiction roadways.
Additionally, the Public Works Department contracts out the preventative maintenance for the thirteen (13) solely village owned traffic control signal systems. The village has traditionally utilized the same contractor that performs this work for the State and County as part of their bid procedure.
The contractor selected by both the State and County for 2018 is Meade Electric of McCook, IL. Meade has performed this work for the State, County and Village for many years. Although the rates charged for the State and County maintenance have increased, 2013 was the last year in which Meade raised their rates to the Village of Orland Park, for maintenance of Village owned signals ($145 per intersection each month). For 2018, due to increases in labor and operating costs, Meade has submitted a proposal (attached) for the maintenance of Village owned signals in the amount of $159 per intersection each month, an increase of $14.00 per intersection.
Staff recommends extending the contract for another year. The attached proposal provides the same timeframe and similar level of maintenance service that Meade provides under the State and County agreements. The cost of repairs due to damage or failure is above and beyond the scope of this proposal and is determined on a case by case basis.
On December 18, 2017, this item was reviewed and approved by the Public Works Committee and referred to the Board for approval.
Financial Impact
The 2018 Fiscal Year Budget has sufficient funds in account 010-5002-443700 for the maintenance and repair of traffic signals.
Recommended Action/Motion
I move to approve the 2018 expenditures to the State of Illinois for traffic signal maintenance on shared State roadways;
And
Approve the 2018 expenditures to the Cook County Highway Department for traffic signal maintenance on shared County roadways;
And
Approve waiving the bid process for village traffic signal maintenance service;
And
Approve accepting the proposal from Meade Electric Company, Inc. of McCook, Illinois, for traffic signal maintenance for the thirteen (13) village owned traffic signals at a cost not to exceed the Board approved budgeted amount for 2018.