Title
Ravinia Avenue Extension - Costco to 161st Street - Proposal
History
In 2006, V3 Companies of Illinois, Ltd. (V3) of Woodridge, Illinois, was asked to provide a scope and fee proposal to the Village to provide Design Services Engineering (DSE) work required to extend Ravinia Avenue from the east boundary of the Costco Wholesale property to the west boundary of the Main Street Village West property (approximately 1,000 feet). As V3 undertook and completed engineering services associated with the Costco project, it was logical and prudent to award continued work for the Village’s portion of the Ravinia extension project to V3.
On December 18, 2006, the Village Board approved a contract totaling $111,100 to V3 for DSE services to explore, prepare and develop contract documents to complete the extension of Ravinia Avenue from the Costco development to the Main Street Village West development on LaGrange Road (161st Street).
During November 2009, a request was received by the Village to add $4,000 to the approved not-to-exceed value due to increased technical services costs associated with the subcontracted Geotechnical services contained within the V3 contract. The added costs were due to new labor rates for geotechnical technicians mandated by their new labor agreement. Due to lack of site accessibility (entry approval had not been granted the Village by the property owners - Chermak and Petey’s), work was suspended in late 2009 and 2010, and this request was not brought to the Board for action.
With the continued desire by the Village to complete this street to provide additional mobility to Costco and Ravinia directly from LaGrange Road, along with the recent cooperation of the two property owners upon which the street needs to be built, the Village has re-commenced design efforts for this extension. During May 2010, the Village met with legal and engineering representatives of the two property owners and V3 in an effort to determine the status of the three projects (Village, Chermak, Petey’s).
Following the May initial coordination meeting and others thereafter, V3 was asked to review their 2006 proposal to revise the proposed scope and fee proposal to more accurately reflect work remaining. Staff of both Public Works and Development Services has received and reviewed a revised scope and fee proposal for the remaining Geotechnical and Civil engineering work to finalize the plans, specifications and estimates required for the completion of the extension of Ravinia Avenue. Staff finds the increased costs in the amount of $19,500 to be commensurate with the added work to be undertaken. With the development of a signalized intersection at Ravinia Avenue and LaGrange Road, further design work was required which added complexity and cost to the project.
It is staff’s recommendation that the November 2009, request to provide additional compensation in the amount of $4,000 due to substantially increased materials testing costs be approved. It is also Staff’s recommendation that V3 be authorized to provide the added services outlined in their June 30, 2010, proposal with the total cost of services as outlined not to exceed $134,600. This new total fee represents an increase of $23,500 to the previously authorized value.
On August 2, 2010, this item was reviewed and approved by the Public Works and Engineering Committee and referred to the Board for approval.
INFORMATION PREVIOUSLY PROVIDED AS PART OF THE AUGUST 2, 2010, PUBLIC WORKS AND ENGINEERING COMMITTEE PACKET.
Financial Impact
If approved, a budget adjustment in the amount of $23,500 will be required to the Village’s Capital Improvement Fund.
Recommended Action/Motion
I move to approve a budget adjustment in the amount of $23,500 to the Village’s Capital Improvement Fund;
And
Approve authorizing the Village Manager to accept and authorize the proposal dated June 30, 2010, from V3 Companies of Illinois Ltd. of Woodridge, Illinois, to provide professional engineering geotechnical and design services required to complete the plans, specifications and estimates required for the Costco to Main Street Village West Ravinia Ave extension project in an amount not to exceed $23,500.